What are the responsibilities and job description for the Experienced Bookkeeper position at Clines Air Conditioning?
Job Description
Job Description
HVAC Office Manager & Bookkeeper
JOB SUMMARY :
Join our dynamic team at Cline's Heating & Air Conditioning as a pivotal Bookkeeper for Cline’s and Clean Nation Co., where your robust financial expertise will drive our continued growth and efficiency! We're transforming our operations post-acquisition, shifting from analog to digital processes with new automations and CRM integrations. As our dedicated Bookkeeper, you'll spearhead AP / AR management, payroll, licensing, HR, and tax responsibilities, ensuring seamless billing and reporting alongside our skilled team. Reporting to our Financial Controller, who oversees multiple enterprises, you'll lead our administrative assistant, shaping our streamlined future. If you're ready to make a significant impact and grow with a supportive company, we invite you to apply and be part of our exciting journey!
ABOUT US :
Since 1988, Cline’s Air Conditioning has been a trusted name in commercial HVAC services across Spokane, WA, and since 2018, Clean Nation Co. has delivered exceptional residential and commercial cleaning solutions. Both veteran and family-owned by the Boston family, we take pride in our shared commitment to excellence, integrity, and community. Today, we’re bringing our combined expertise together, expanding into residential HVAC services to better serve our community’s growing needs. We have an incredible culture and a team that contributes to each other’s successes. Are team works very hard to deliver the best service in the industry but enjoy planning fun events outside of work too! Skill is important, especially in a position that has control of our finances, but finding the right personality, attitude, and mentality is just as important to us for this roll.
CORE RESPONSIBILITIES
- Accounts Payable & Receivable : Track, process, and manage all incoming and outgoing payments, including vendor invoices and client payments.
- Bank & Account Reconciliations : Regularly reconcile bank statements and other financial accounts to ensure accurate records.
- Invoicing & Billing : Generate and send out client invoices, manage billing cycles, and follow up on outstanding balances.
- Licensing & Certifications : Oversee renewals and keep track of deadlines for all business licenses and certifications.
- Payroll Administration : Process payroll on time, maintain employee records, and address any discrepancies or issues.
- Tax Filing & Payments : Pay and file quarterly taxes, coordinate with tax professionals as needed, and maintain organized tax records.
- Deposits Management : Ensure all incoming payments and checks are deposited accurately and promptly.
- Coordination with Financial Controller : Assist in creating financial reports, budgets, and forecasts while working closely with the controller.
- Reporting & Analysis : Pull and review financial reports, identify trends, and provide recommendations for efficiency or cost savings.
- Supporting Administrative Tasks : Help answer phones, schedule services, and provide general office support.
- Collaboration with Service Manager : Work together on billing, service scheduling, and any related financial data.
- CRM Management (Service Titan) : Learn and leverage this CRM to track jobs, update invoices, and maintain accurate customer and financial data.
- Employee Files & HR Support : Organize and update employee files, ensuring compliance and confidentiality.
QUALIFICATIONS
BENEFITS & CULTURE :
OUR MISSION :
Setting the standard in the HVAC industry by delivering unparalleled quality, technology, and customer service excellence.
OUR VISION :
Creating opportunities for our employees and communities.
OUR CORE VALUES :
hc155850
Salary : $55,000 - $70,000
