Clerk Typist/ Scanner/ Microfilmer

Summary: Under the direct supervision of the Prothonotary. This person will act as a receptionist, as well as provide administrative and secretarial support for department operations. Will be required to work on special projects as needed. Will correspond and assemble highly confidential information. Will engage with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize.

Essential Functions: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

· Tracks cases and provides necessary notifications to various parties.

· Scans materials and determines appropriate filing locations.

· Greets, screens, directs, and assists callers and visitors; provides information and answers questions.

· Receives and relays messages; provides information regarding policies and procedures.

· Collects payments and prepares receipts.

· Balances money collected with receipts daily.

· Prepares new case files and manages existing case information.

· Files documents with the Court of Common Pleas.

· Makes and delivers copies of court documents to appropriate recipients.

· Processes and dockets a variety of traffic, non-traffic, landlord/tenant, civil, criminal, and private complaints and citations; prepares related paperwork; notifies involved parties of actions by mail or service of process.

· Types and processes reports, documents, and correspondence; processes subpoenas and service of process for trials; notifies involved parties of actions and dates.

· Files documents and records; maintains filing systems; copies and faxes documents.

· Processes department and U.S. mail.

· Certifies as a Passport Agent and assists the public with new passport applications and renewals.

· Trained in the PFAD system to process Protection from Abuse (PFA) orders.

· Maintains regular and punctual attendance.

· Performs other related functions as assigned or required.

Job Type: Part-time

Pay: Up to $15.50 per hour

Expected hours: 20 – 40 per week

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $16