What are the responsibilities and job description for the Payroll Assistant Manager position at Club at Seabrook Island, Inc?
Description
Position Description: The Accounting / Payroll Assistant supports the timely and accurate processing of payroll information for the organization on a bi-weekly basis. This position supports the operation of all departments through appropriate and efficient communication and distribution of funds to designated vendors.
Essential Job Functions:
- Lead by example and promote Seabrook Core Values, Characteristics, Employee Constitution and Decision Making.
- Supports and assists with all payroll duties.
- Assists with timesheets, data entry of hours and earnings, payroll reports, review and editing of punch detail, earning hours, gratuities, etc.
- Support Director of Finance and Accounting Manager as needed
- Assist Director of Finance and Payroll Manager with payment cancellations and stop payment process.
- Assist accounting office with incoming calls and walk-ins.
- Verify that all invoices submitted or received have proper authorization for payment
- Assist Director of Finance with Purchase Card Administration and Expense Reporting
- Back-up Support for Payroll
- Back-up Support for Banking
- Maintain accounts payable database
- Maintain filing system for all invoices
- Routine communications with department liaison to maintain current vendor payments
- Process check requests for payment and manual check issuance
- Identify, document, and update accounts payable processes and procedures as necessary
- Assist with change distribution for departments
Requirements
Education: Bachelors Degree in Accounting or Business, or any combination of education and experience, which provides the required skills, knowledge and abilities in accounts payable management.
Experience: 3 years of experience in an accounts payable and/or payroll position, preferably in a hospitality environment.
Skills:
· Clear, concise written and verbal communications skills
· Excellent time management and organizational skills
· Ability to work with limited support
· Excellent knowledge of computers
· Excellent detail in follow-up
Supervisory Responsibilities: None
Equipment to be used: Standard office equipment
Typical Physical Demands: Requires sitting, standing, bending and reaching. May require some lifting of up to 30 pounds. Requires manual dexterity sufficient to operate standard office machinery. Requires normal range of hearing and vision. Requires ability to function professionally in a challenging and demanding environment.
