What are the responsibilities and job description for the Operations Coordinator position at CMAC Partners?
About the Role:
Manage office-wide administrative tasks and support the director of marketing to organize and execute various marketing content and campaigns and an annual conference. Requires the ability to collaborate in a fast-paced environment and adapt to a variety of day-to-day tasks. Candidate needs to enjoy being autonomous, have excellent attention to detail and have a desire to outperform internal targets.
About CMAC Partners:
Join an entrepreneurial, energetic, and highly competitive team focused on structuring debt, equity, and real estate advisory solutions for medical practices. Based in downtown Winter Park, CMAC has medical practice clients across the US and is growing several business lines to support the needs of its clients. If you are looking to join an organization that will recognize your contributions and provide great visibility into how small, growing businesses operate, look no further.
Location: 399 Carolina Ave, Suite 250, Winter Park, FL 32789
Hours: Full-time, Monday through Friday from 8:30 AM to 5:30 PM
Compensation: $45,000 - $55,000 range dependent on experience
Qualifications:
- Bachelor's degree required
- G-Suite admin knowledge
- Excellent oral and written communication skills
- Detail-oriented with strong analytical and organizational skills
- Experience with Customer Relationship Management software preferred
- Strong Excel and other Microsoft Office product knowledge preferred
Expected Start Date: On or before January 2, 2025
Primary responsibilities:
Administrative
- Support Managing Partner in a range of corporate responsibilities, travel requirements, and associated tasks
- Coordinate all facets of travel planning for team members
- Complete and submit monthly employee expense reports
- Manage technology needs, including relationship with outside computer support service
- Coordinate functions between related companies
- Manage and maintain CRM system
- Handle correspondence on behalf of team members when needed (e.g., e-mails, letters)
- Support client meeting needs
- Manage inventory of office supplies and equipment
- Support projects on an ad-hoc basis
Marketing
- Assist in creation, organization, and distribution of marketing content, including digital and physical marketing
- Prepare print marketing & booth materials for conferences
- Update data across CRM & email marketing systems
Annual Conference
- Support execution of Annual Meeting including coordinating third-party vendors, conference events, and annual meeting communication as needed
- Organize conference registrations
- Maintain accurate tracking and reporting of data in CRM system
- Coordinate marketing efforts, including email, social media, and mailer marketing
- Support coordination of member initiatives (e.g. webinars, industry resources, etc.)
Salary : $45,000 - $55,000
