What are the responsibilities and job description for the Office Manager position at CMES, Inc.?
Founded in 1996, CMES, Inc. is a rapidly growing, privately held Georgia-based civil construction company. We are seeking to add an Office Manager to our team to support our continued rapid growth within the highway construction industry.
Job Summary:
The Office Manager will oversee the general administrative function and activities of the office.
Supervisory Responsibilities:
- Oversees the daily work activities of the office.
Duties/Responsibilities:
- Handles all facility management and vendor coordination for cleaning, maintenance, and repairs.
- Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
- Maintains office files; implements an efficient system for other staff to access files and records.
- Maintains inventory of office supplies and assets; orders and sets up supplies and assets as needed.
- Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
- Supervises the maintenance of office equipment, including copier, fax machine, etc.
- Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
- Participates as needed in special department projects.
- Performs other related duties as assigned.
Required Skills/Abilities:
- Extensive knowledge of office management procedures.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft Office Suite or related software.
Education and Experience:
- High school diploma or equivalent required; Associates degree in office administration or related field preferred.
- At least three years of administrative and clerical experience required.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
CMES, Inc. is an equal employment opportunity employer M/F/V/H/AA. Women and minorities are encouraged to apply. CMES, Inc. is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy), gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran, and without regard to any other characteristic, protected by applicable law, all in accordance with applicable federal, state and local laws. CMES, Inc. complies with applicable federal, state and local laws governing nondiscrimination in employment. This policy applies to all aspects of employment, including hiring, placement, classification, promotion, termination, compensation, benefits, job training, and other aspects of employment.
