What are the responsibilities and job description for the Executive Assistant position at CMR Design?
Job Title : Executive Assistant
Job Summary :
The Executive Assistant provides support to the COO, helping with office tasks and managing processes to ensure smooth operations. This full-time, in-office role requires unwavering punctuality, with hours from 9 AM to 5 PM. The position demands exceptional organizational skills, a proactive mindset, and a high degree of technical proficiency.
Key Responsibilities :
- Uses Microsoft Word to document company policies, processes, workflows, and systems, ensuring clarity and consistency.
- Assist with scheduling, managing emails and follow ups
- Utilizes Microsoft Excel to create lists, reports, track data, and monitor project and tasks progress with accuracy and efficiency.
- Manages financial tasks through QuickBooks, Excel and other tools
- Expense tracking, budget tracking, reconciliations and generating reports.
- Assists with onboarding and training new employees, ensuring familiarity with company resources, processes and procedures.
- Onboards new projects and clients
- High level administrative client and project management
- Assists with streamlining company operations, working on process improvements and accurate workflow documentation.
- Serves as the main point of contact between the COO, internal teams, freelancers, vendors, and clients, ensuring clear communication and task execution.
- Handles confidential information with discretion and professionalism.
- Contributes to the efficiency of daily office operations and projects.
Qualifications :
