What are the responsibilities and job description for the Construction Administrator position at CMTA, Inc?
Job Description:
CMTA has an immediate need for an experienced Construction Administrator to join our diverse team of engineering professionals in the Louisville, KY office. The position will be responsible for managing project specifications and serving in an administrative role to manage and oversee contract/construction documents.
This is a full-time, in-office position, with working hours Monday through Friday, with opportunities for professional growth within the organization.
Responsibilities:
- Participate in the creation and maintenance of specification masters.
- Oversee the development of project specifications involving multiple design team members.
- Review, format, and edit project specifications.
- Provide office wide support for all specification needs.
- Coordinate specifications templates, formats, and schedules with clients.
- Oversee bid document production and schedules for Prime projects.
- Assure compliance with project contract language with attention to current code requirements and current manufacturer information.
- Distribution and coordination of design documents to state and local review agencies.
- Coordinate project bid activities, including addenda, bid document distribution, scheduling, project contracts, etc.
- Assist with construction administration document processing activities including shop drawings, RFIs, change orders, pay apps and closeout documents.
- Technical editing of deliverables which consists of proofreading and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.
- Maintain and update electronic construction plan sets.
- Assist with maintaining project schedules and logs.
- Communicate clearly and effectively with both internal staff and external clients regarding project inquiries or procedures/requirements.
- Provide general office support as part of the administrative team.
Requirements:
- Minimum 2 years of experience working with specifications in the Architectural, Engineering or Construction field.
- Knowledgeable of CSI MasterFormat; CDT Certification is a plus.
- Experience with MasterSpec, VisiSpec, SpecLink or other spec editing platforms.
- Proficiency with Adobe/Bluebeam and Microsoft Outlook, Word and Excel.
- Proficiency with Electronic Document Management Systems such as Newforma and Procore.
About Us:
CMTA ( is one of the fastest growing engineering firms in the U.S. with nationally recognized expertise in sustainable, high performance building engineering. We are a collaborative, competitive, innovative, and energetic group of engineers and team leaders who incorporate a holistic approach towards consulting engineering, performance contracting, and zero energy projects.
We focus on finding engineers whose personalities lead them to excellence, and we provide exceptional opportunities for our employees.
