Events Coordinator

About Co-Active Training Institute:

As the trailblazers of coaching, CTI has emerged over the last 30 years to become the place where the best coaches and leaders are trained. At its core, CTI is a concept and modality on how to be in relationship with self, other, and a system. In the last ten years we moved from being founder-led to employee-owned and believe that our collective responsibility to our mission is what will make us thrive. Co-Active is so much more than courses, it is a way of altering how the world communicates, leads and creates change, and we believe that this change is and will be created by the people we train as coaches and leaders. We aspire to create a movement that brings more responsibility and wholeness to the leaders who want to create change at the level of self and system and believe Co-Active is the answer. 

The Position:

The Events Coordinator at CTI plays a critical role in managing the day-to-day operations of the delivery of our in-person Leadership Program retreats and Coach Training courses. This role is involved in the production of high quality learning experiences from pre-event planning all the way through post-event analysis, and it will also contribute to CTI process optimization projects. The Events Coordinator, reporting to the Program Manager on the Operations team, will work closely with staff, vendors, and other internal and external stakeholders to ensure the programs’ events run smoothly, meet deadlines, stay on budget, and achieve their objectives. 

Key Responsibilities:

• Remotely coordinate events and events-related processes during all phases of production, keeping careful records of progress and facilitating clear, timely communication to ensure all parties are aligned with program objectives, needs, and timelines.
• Arrange all bookings for events including course venues, catering, travel and lodging for leaders and assistants, transportation, and event activities with close attention to budgeting and timely payment. 
• Accurately manage materials for programs, including tracking inventory, placing orders from vendors, and ensuring materials are correctly delivered to courses in a timely manner.
• Build and maintain positive relationships with both internal and external stakeholders, acting as a liaison and responsibly representing CTI when working externally. 
• Contribute to the improvement of design and delivery (Operations) functions, with a particular focus on evolving and improving the production of programs through automating, simplifying and streamlining processes and creating or updating comprehensive process documentation.
• Support Partners, Faculty, Technical Hosts and Assistants in providing a memorable and enriching course environment for students through tasks such as coordinating communications (such as event reminders) and documentation (such as travel policies or feedback reports) for these stakeholders.
• Manage some backend student experience in collaboration with Customer Support.
• Collect data and prepare reports to assess program efficiency and effectiveness. Help in evaluating outcomes and making recommendations for future improvements.

We’re Excited about You because:

• You have experience coordinating events with multiple stakeholders and can anticipate what is required to ensure an effective event runs smoothly. You see the larger picture and understand how each part affects another and ripple effects of that to the various communities delivering and participating in a course or retreat experience. 
• You understand the importance of documentation and use your exceptional organizational skills, meticulous attention to detail, and strong oral and written communication skills to relay information promptly and accurately.
• You excel at relationship-building and communications with both internal and external stakeholders from multiple disciplines and backgrounds, operating at varying levels of authority as needed to help drive outcomes. 
• You’re a self starter who takes initiative.
• You spot areas where there can be efficiencies made.
• You enjoy problem solving. 
• No task is too small or too big.
• You’re a lifelong learner with a growth mindset.

You’re Excited about Us because:

• Wellness Fridays, every other Friday off throughout the year!
• No Meeting Fridays on the alternate Fridays
• Generous PTO and annual holidays
• You’ll work remotely from your home
• Medical, dental, vision plans available
• Headspace Care mental health resources and up to 8 covered sessions per year
• Monthly Technology Stipend
• Employee Stock Ownership Plan
• Retirement Plan, with company contribution
• Employee Registration Program for our very own CTI programs
• Generous parental leave