What are the responsibilities and job description for the Contract Specialist position at COAR Design Group?
COAR Design Group
Architecture that enhances quality of life.
COAR is an abbreviation of the term : CO mmunity AR chitects. Community is at the heart of everything we do and every project we complete. Communities can be small or large but they’re never singular. They tend to be layered, complex, and diverse. More importantly, they reflect the groups of individuals that are integrated into each and every project : The end users, stakeholders, patrons, partners, designers, builders, and residents. At COAR Design Group, we create spaces that bring people together and serve the community.
To support our team working out of the San Diego, CA office we are actively seeking a full-time Contract Specialist.
COAR values each and every one of our team members and their unique skills and experiences that help to create our well rounded and collaborative culture. We are creators, facilitators, and problem-solvers. We focus on delivering solutions that positively impact communities and approach each challenge with enthusiasm, an open mind, and willingness to go above and beyond.
As a Contract Specialist, you will play a pivotal role in ensuring the smooth functioning of our office. Your responsibilities will contribute to a well-organized work environment and support office events and activities.
As a Contract Specialist, you will play a pivotal role in ensuring the meticulous management and execution of agreements critical to our business functions. Your role will include reviewing and drafting contracts and maintaining compliance with regulatory standards. Your expertise will play a vital role in safeguarding our organization's interests while facilitating seamless transactions and agreements.
Key Responsibilities :
- Contract Management : Oversee the lifecycle of contracts from initiation to closeout, including drafting, negotiating, and finalizing agreements.
- Proposal Writing : Develop compelling proposals in response to RFPs (Request for Proposals) or RFQs (Request for Quotations), outlining our offerings, pricing, and value proposition.
- Consultant Agreement Review : Thoroughly review consultant agreements, ensuring alignment with organizational standards, regulatory requirements, and project objectives.
- Invoice Tracking
- Vendor Relations : Establish and maintain relationships with vendors, conducting vendor assessments, and facilitating contract negotiations.
- Compliance Monitoring : Ensure adherence to contractual terms, regulatory requirements, and organizational policies.
- Document Control : Maintain organized records of contracts, amendments, and related documents, utilizing electronic databases or document management systems.
- Risk Assessment : Identify and mitigate potential risks associated with contracts, including financial, legal, and performance-related concerns.
- Contract Administration : Monitor contract performance, tracking deliverables, milestones, and expenditures to ensure alignment with contractual obligations.
- Reporting and Analysis : Generate reports and analyze contract data to support decision-making processes and identify opportunities for improvement.
- Collaboration : Work closely with cross-functional team members, including leadership, marketing, finance, and operations, to facilitate contract negotiations and resolve issues effectively.
- Continuous Improvement : Recommend enhancements to contract management processes, tools, and templates to streamline operations and enhance efficiency.
Qualifications :
If you are an organized and detail-oriented individual who seeks a collaborative and flexible position, we encourage you to apply. Your contribution will be instrumental in maintaining our commitment to enhancing communities through architecture.
COAR Design Group is an equal opportunity employer and welcomes applicants from all backgrounds to apply.
