What are the responsibilities and job description for the Accounts Receivable Clerk position at Coast Linen Services?
About the job
The ideal candidate will possess a solid foundation in accounts receivable and collections, and demonstrate key skills such as analytical thinking, client service, excellent written and verbal communication, and teamwork. This role is pivotal to the Accounting Department, where you will collaborate closely with and report to the Accounts Receivable Manager to achieve departmental and firmwide objectives.
Primary responsibilities include:
- Cash Application: preparation of bank deposits, application of all payments including Credit Cards, Checks, ACHs and Wire Transfers
- Engage in collections: Includes verbally communicating with accounts over the phone, follow up, research and account reconciliation to resolve issues and past due amounts.
- Research discrepancies and follow up on short payments or over payments.
- Respond to customer inquiries related to payment status and account balances.
- Monitor customer accounts for non-payment, delayed payments, and other irregularities.
- Identify and resolve credits within acceptable timeframes. Work productively with sales representatives and Managers.
- Address billing inquiries with internal teams.
- Work with Route Supervisors and Route Managers to create a smooth process for settlements of deliveries daily.
- Prepare and monitor A/R dashboards and reports, including aging, reconciliation, and collections reports.
Required qualifications:
- Strong interpersonal and communication skills- verbal and written. Must possess the ability to communicate well with external customers and all levels of the internal sales organization.
- Excellent organizational skills, accuracy, and attention to detail.
- Prior experience working with and/or implementing automated accounts receivable and cash application process in a complex organization.
- Strong experience with ERP systems, Excel & Microsoft Word a must
- A positive confident attitude and self-motivated team player
- Contribute to the development of best practices for collections and A/R management to streamline and improve processes.
- Develop and implement a reliable “reminder program” for your accounts having unpaid invoices beyond agreed upon payment terms.
- At least 4 years of experience in AR/Collections or related field required.
- Proven ability to calculate, post and manage accounting figures.
Job Type: Full-time
Pay: $1,100.00 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $1,100