What are the responsibilities and job description for the Accounts Payable Specialist position at Coastal Horizons Center?
Coastal Horizons Center is seeking a detail-oriented and reliable Accounts Payable Specialist to support our Finance team in maintaining the fiscal integrity of our operations. This full-time, on-site role is a vital part of our organization, assisting the Accounting Manager and performing a variety of accounting and administrative duties with an emphasis on accounts payable functions.
JOB TITLE: Accounts Payable Specialist
SCHEDULE: Monday to Friday, 9am-5pm, 40hrs/wk
LOCATION: On-site, Must live in a commutable distance.
City/Stat/County: Wilmington, NC
REQUIRED EDUCATIONAL/QUALIFICATIONS:
Two-year college/university degree in Finance or Accounting preferred
Two years’ experience in Finance and Accounting. Non-Profit preferred.
Or
Equivalent combination of education and experience. Non-Profit preferred.
- Proficient at high level of Excel.
JOB POSTING:
The ideal candidate will bring a strong background in finance or accounting—preferably within a non-profit setting—along with exceptional organizational skills and a high proficiency in Microsoft Excel. This position plays a key role in ensuring accurate and timely processing of invoices, vendor communication, and maintaining proper financial documentation and reporting.
POSITION HIGHLIGHTS:
Performs a variety of administrative support duties in support of the fiscal operations of the agency.
Assistant to Accounting Manager
Performs a wide range of financial and administrative duties which supports the agency’s fiscal operations.
Day-to-day coordination of the business operations with the Accounts payable
Provide considerable tact, diplomacy, and judgment.
Provide reports, attend conferences, and participate in external audits.
Subject to OSHA rules and regulations on blood borne pathogens due to the possible exposure of various body fluids.
ADDITIONAL INFORMATION:
This position uses AvidXchange and organizing invoices.
Pay invoices via check or processing through AvidXchange.
Assist employees with routine questions for accounts payable.
Speak with vendors when needed.
Adding forms and updating information for Finance & HR on SharePoint including calendars of important dates.
Assist with 1099s annually.
Operates a variety of office machines including calculators, copier, printers, and others.
Maintains activity records and files, initiates appropriate follow-up or further action based on the status of office activity.
General knowledge of office practice and procedures.
Ability to communicate effectively in person and by telephone.
Working knowledge of Microsoft Office to include Windows XP and/or 2000, MS Word, Excel, and Outlook.
Ability to arrange and place records, reports, and files into proper sequence.
Ability to gather and give basic information and instructions on agency programs and services based on inquiries.
Ability to establish and maintain effective working relationships.
Working knowledge and ability to use correct grammar, vocabulary, and spelling.
Must be able to physically perform the basic life operational functions of stooping, standing, walking, fingering, grasping, talking, hearing and repetitive motions.
Must be able to perform sedentary work exerting up to ten (10) pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Must possess the visual acuity to prepare and analyze data and figures, operate a computer and do extensive reading.
SALARY & BENEFITS:
- Competitive salary based on experience
- Comprehensive medical, dental, and vision insurance
- Educational loan repayment programs & Career growth
- Retirement savings plan/401K
- Paid time off programs, rollover hours, 14 paid holidays
- Employee engagement activities, resource groups, and diversity events
HOW TO APPLY:
Interested candidates should submit their resume and cover letter through our Careers Page. If you require an accommodation during the application process, please contact us at jobs@coastalhorizons.org.
We look forward to reviewing your application!
EEO STATEMENT
Coastal Horizons is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all of our associates.
