What are the responsibilities and job description for the Lead Accounts Payable Specialist position at University of North Carolina Wilmington?
Please see Special Instructions for more details.
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
This position is being recruited at the Advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Accounting Tech/Specialist
Working Title
Lead Accounts Payable Specialist
Competency Level
Advanced
Home Department
Controller - 35100
Primary Purpose of Organizational Unit
The Finance team within the Division of Business Affairs supports the University’s mission, strategic vision, goals, and objectives by providing key financial services efficiently and effectively. The Finance team provides financial services directly to students and the campus community.
The Accounts Payable unit within the Controller’s Office is responsible for the timely and accurate payments of university obligations, collection of applicable tax information, and support and maintenance of the AP module within Banner Finance (Oracle ERP system). Accounts Payable is also responsible for maintaining the integrity of the Chart of Accounts and general ledger; management reporting of trend analysis and metrics; compliance Federal and State regulations; policies and guidelines; training programs for campus and a high level of customer service.
College
Finance - 35150 College
College/School Information
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position
The Accounts Payable (AP) Specialist position is responsible for:
- Timely and accurate review and processing of vendor invoices that include Capital Improvements, Special Projects and Construction invoices and other vendors as assigned.
- Timely and accurate review and reconciliation of vendor statements and outstanding checks.
- Research and resolution of invoice discrepancies.
- Assisting the AP Manager with year-end and audit preparations.
- Running weekly invoice reports for the AP Specialist.
- Assisting AP Manager with Check Run Preparations.
- Managing and working the AP Inbox.
- Mentor a team of accounts payable specialists, providing guidance and support as needed.
- All onboarding training of new AP Specialist.
- Being the liaison between the AP Specialist and the AP Manager.
- Integrity of the University ledger as it applies to Disbursements transactions
- Compliance with University, State and Federal regulations, policies, and procedures.
- Proper application of specialized accounting knowledge,
- Collaborate with university employees at all levels as well as outside agencies and organizations (local, state and federal) ensuring smooth and efficient financial operations.
Minimum Education and Experience Requirements
High school diploma or equivalency and one year of experience in account work; or equivalent combination of training and experience.
Preferred education, professional skills and experience
- 5-7 years of Disbursements, Accounts Payable or general ledger experience.
- Strong knowledge of business, financial and general administrative processes in a business setting.
- Experience with Banner Finance or similar ERP or Oracle application.
- Experience with Jaggaer or another E-procurement system.
- Experience in higher education or state agency disbursement processes.
- Excellent organizational and time management skills.
- Excellent customer service skills.
- Strong attention to detail and accuracy.
- Excellent oral and written communication skills.
- Ability to communicate at all organizational levels.
- Proficiency in Microsoft Office Suite of products.
Required Certifications or licensure
N/A
FTE
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday
Work Hours
8:00am - 5:00pm
Type of Position
Permanent
Anticipated Ending Date if Time-Limited
Position Number
57
Job Posting Date
04/16/2025
Posting Close Date
04/27/2025
Number of Openings
Single Incumbent
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
This position is being recruited at the Advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
EEO Statement
At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting
https://jobs.uncw.edu/postings/35935
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter
