What are the responsibilities and job description for the Data/Document Specialist position at Coates Field Service Inc?
Job Description
Job Description
Coates Field Service, Inc . is seeking a highly motivated Data / Document Specialist for a position located in Albany, NY. The successful candidate will have advanced computer skills and be well-versed in database entry and reporting, cloud file sharing applications, easement, and land acquisition documents, understanding and applying the basics of surface title reports, reading, and interpreting design plans, and producing accurate deliverables on short notice. This position is part-time with the potential to go full-time.
This position has the potential for a hybrid remote and on-site work schedule. Local candidates are encouraged to apply. No per diem is available.
Primary Job Duties & Responsibilities :
- Responsible for data maintenance in the project database, including generating accurate reports, bulk data manipulation, and dissemination
- Analyzes legal documents to assure that all have been properly executed and notarized
- Examines right of way files (containing easements, deeds, legal descriptions, permits, agreements, contracts, other documents, and correspondence relating to the property) in order to determine issues such as multiple line rights, assignability / abandonment clauses, lease terms, and restrictions
- Reads design plans / sketches to understand land rights needed
- Reviews title information to create easements and other land acquisition documents accurately
- Analyzes documents in order to prepare database reports involving ownership information, status of acquisition processes, instructions to field crews, history of contacts between Right of Way Agents and landowners, payments made, damage settlements, property values and other pertinent data
- Responsible for final internal quality control of easement documents and the filing of original documents in right of way records systems and county clerk electronic filing systems
- Creates and processes large quantities of both inbound and outbound mail
- Identifies concerns with title information and refers these to appropriate client representative and / or legal counsel
- Reviews, interprets, selects documents, and supervises scanning for permanent storage of right of way records
- Coordinates field office activities with the Field Right of Way Supervisor, Right of Way Agents and other field personnel, subcontractors, landowners, client, vendors, government agencies
Minimum Requirements :
Specialized knowledge / education required :
Who We Are :
Coates has a 75-year history providing comprehensive land acquisition and right of way services to municipalities, utilities, energy providers, and oil and gas companies nationwide. The first firm of its kind, we are widely recognized as a leader in the land and right of way acquisition industry. A national corporation, Coates has the depth of knowledge and the agility to respond to client needs in all 50 states. Coates is headquartered in Oklahoma City, Oklahoma, with regional offices located throughout the United States. It is our mission to provide professional, high-quality, cost-efficient land acquisition and right of way services our clients need, when and where they need us.
Coates is committed to rewarding the loyalty of the national team of Coates’ Employees. Coates hires the best candidates available for all positions, without regard to the individual's race, religion, or sexual preference or orientation. Coates is an Equal Opportunity Employer (EOE).
Coates offers a comprehensive and generous benefits package, including medical / dental, vision, STD / LTD, life insurance, paid time off, company paid holidays, and more!
