Executive Assistant I

Benefits Overview

A career at CoBank can offer you the opportunity to make a personal impact on the people and communities where we do business. When you choose a career with CoBank, you make a difference by standing for something that matters. In order to be the best, we hire the best!

Remarkable Benefits offered by CoBank

• Careers with a purpose- stand for something!
• Competitive Compensation & Incentive

• Benefits Packages, including: Medical, Dental and Vision coverage, Disability, AD&D, and Life Insurance
• CoBank University robust curriculum –associate training and development, including higher education tuition reimbursement
• Outstanding 401k – up to 6% matching and additional 3% non-elective contribution
• Time-Off Packages – Vacation 15 days, 10 Paid Sick Days, and 10 Paid Holidays
• Community Impact – United Way Angel Day, Volunteer Day and Associate Directed Contribution
• Associate Resource Groups – creating a culture of diversity and inclusion
• Recognize a fellow associate with “GEM” awards, including a monetary value

Job Description

At CoBank, the Executive Assistant I supports the management of a banking group through administrative support in areas such as budgetary planning and control, meeting planning and coordination, travel coordination, audit tracking, and communication and information dissemination.  Assists in the preparation of regular and special management, reports for the group.  Monitors and coordinates the development and maintenance of documents that may include policies, procedures, and internal management tools for the group.  Provides secretarial and administrative assistance to the group executive and other senior managers in the banking group.

*This position is full time in the office. 

Essential Duties and Responsibilities:

• Performs high level administrative support duties including word processing, and preparation of spreadsheets and presentations. Completing diverse and complex assignments with limited direction. Plans and implements projects within the division/department.
• Coordinates the budget preparation process.  Develops and inputs information into budget planning systems.  Tracks budget versus actual for the group.  Researches and prepares explanations of any variances from plan.
• Monitors and coordinates the development and maintenance of a variety of documents, including policies, procedures and internal management tools, as well as written presentations and communications.
• Coordinates and maintains information received by and distributed from the group.  Disseminates information to other banking groups, divisions, departments, and others as appropriate. 
• Coordinates group reporting requirements with other banking groups, divisions, and departments as necessary.  Prepares regular and special reports for management and the board as required.
• Coordinates administrative routines and follow through unique to the work of the group.
• Maintains calendars, coordinates travel, and coordinates internal and external meetings.
• Composes correspondence for others and self; requests information from bank staff as necessary.

Basic Qualifications

• High school diploma or equivalent.
• Five (5) or more years of administrative experience an appropriate combination of education and experience. 

Preferred Qualifications

• Bachelor’s degree preferred.
• Demonstrated ability to support multiple individuals, including executives, and others.
• Ability to work independently as well as collaboratively in a team oriented environment.
• Ability to maintain discretion and professionalism while working with confidential and sensitive information.
• Excellent customer service focus and attention to detail.
• Excellent organizational skills, with the ability to multi-task, prioritize and schedule work and projects under minimal supervision, and with competing commitments and challenging timelines.
• Excellent verbal and written communication and interpersonal skills, with the ability to communicate effectively and act as a liaison with all levels of executives, management, business customers, and outside parties.
• Proven knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, SharePoint and Excel).

Compensation Information

• Estimated Base Salary Range: $45,000-57,000
• Target short-term incentive opportunity: 6%

About CoBank

CoBank stands strong as a $135 billion enterprise dedicated to the financial needs of rural communities. That means we help fund new ways to grow food, generate energy, access technology, and otherwise improve life in America.  When you choose a career with us, you make a difference by standing for something that matters. A career at CoBank can offer you the opportunity to make a personal impact on the people and communities where we do business. We also provide competitive compensation, health and wellness benefits, company-funded retirement plan, matching 401(k), and professional development programs.

CoBank will not sponsor a work visa (e.g. H1B, etc.) to fill this position.

CoBank requires all newly hired associates to be fully vaccinated against COVID-19, and new hires will be asked to register their proof of vaccination.  Any offer of employment will be conditioned upon an applicant supplying proof of vaccination against COVID-19; provided, however that CoBank may provide a reasonable accommodation for an applicant’s known disability or sincerely held religious belief. 

Salary : $45,000 - $57,000