Division Manager, DOT Business Systems

The purpose of this classification is to manage financial operations and business information systems for the Department of Transportation.

Manages, directs, and evaluates assigned staff, develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals and trains staff in operations, policies and procedures.

Coordinates work activities: prioritizes and schedules work activities in order to meet objectives; ensures subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex and problem situations and provide technical expertise; and provides progress and activity reports to the Director, County management and elected officials as requested.

Develops, plans, and implements long- and short-term strategic plans, goals, and objectives for assigned division: evaluates performance and effectiveness of current division services, programs, and systems, in relation to growing needs of the County; and identifies and implements needed changes, modifications and/or enhancements.

Develops, recommends, updates, and implements policies and procedures for assigned division: reviews efficiency and effectiveness of operations, methods, processes, and procedures; designs and implements new and revised policies and/or processes; and ensures division activities comply with established policies and standards

Develops and administers budget for assigned division: forecasts funding needs for staffing, equipment, materials, and supplies; monitors expenditures to ensure compliance with approved budget; and prepares and submits financial documentation and records.

Manages financial activities for the department including budgeting, general accounting, accounts payable, inventory controls and some human resource functions: provides assistance to external auditors; responds to questions and provides information; assists in the preparation and review of the Comprehensive Annual Financial Report (CAFR) and other reports, ensures compliance with local, state, and federal rules and regulations, policies and procedures, and standard accounting principles; monitors and reviews all general ledger activity for completeness and accuracy; reviews and approves payments; manages all procurement activities; reviews and approves equity allocations; monitors cash accounts and revenues; records debt service payments; analyzes statistical information and provides recommendations regarding ratings and bond requirements; and coordinates preparation of official financial statements.

Leads agenda review process: reviews and edits agenda items presented to the Board of Commissioners; provides funding statements; ensures accuracy of statements and availability of funding; provides technical expertise and makes recommendations regarding format and standardizations of proposed agenda items; reviews and submits items to appropriate personnel for approval and inclusion in BOC agenda.

Manages the preparation and maintenance of the operating and capital improvement budgets: consults with County administrators, Board of Commissioners, department heads or others through the budget request process; coordinates budget preparation with division managers; answers questions and makes recommendations regarding budget process and requirements; monitors expenditures to ensure compliance with approved budget; and reviews and distributes monthly budget reports.

Manages and coordinates year end closing activities: coordinates the preparation for annual audits and Compliance Statement for inclusion into Comprehensive Annual financial Report; coordinates the preparation of and prepares various statistical information and financial reports; and coordinates petty cash audits and inventory counts.

Consults and communicates with department director, County administrators, elected officials, County employees, and other individuals to review operations and activities, review and resolve problems, receive and give advice and direction, and provide recommendations: attends and facilitates meetings; and provides information, reports, documentation, etc. as requested.

Manages the support and implementation of existing and new business systems: administers assigned applications including mid to large-scaled systems; provides guidance and makes recommendations regarding planning of implementation, requirements, and specifications; reviews and manages project plans, system architecture diagrams, flow charts, and future upgrade plans; provides solutions and guidance on identifying issues and troubleshooting; ensures effective customer support to all users; ensures current applications are fully functional and well-maintained with most recent patches and updates; ensures maintenance and protection of data; oversees various critical batch processes from various applications.

Performs other related duties as assigned.

Minimum Qualifications

Bachelor's Degree in Accounting, Finance, Business Administration, or related field required; supplemented by five years of progressively responsible experience managing complex financial operations to include lead or supervisory experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.Must possess and maintain a valid Driver's License.

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.

Salary : $90,883 - $120,419