What are the responsibilities and job description for the Grants Administrator position at Cobb County Government?
JOB
The purpose of this classification is to plan, organize, implement, monitor and evaluate grant funding plans for their assigned department.
EXAMPLE OF DUTIES
Monitor financial status of department grant awards: prepares and submits requests for reimbursements; monitors budget expenditures for grant compliance; prepares required financial reports and budget adjustments for grant awards; maintains accurate and complete grant files; and performs grant related special projects and audits.Reviews and analyzes expenditures, invoices and pay documents to determine eligibility for grant reimbursement; prepares and submits grant reimbursement requests; monitors and tracks receipt of grant revenues to ensure timely receipt and accurate accounting.Monitors and tracks expenditures of grant funds to ensure spending in accordance with grant regulations; reconciles grant balances; prepares and submits budget revisions, requests for grant extensions and grant close outs to allow for optimal utilization of funds.Assists department officials in preparation of grant applications and proposals: prepares grant applications in accordance regulations, policies, and procedures; interprets, explains, applies, and ensures compliance with guidelines of granting agents and with all applicable laws, ordinances, rules, regulations, standards, policies, and procedures; initiates any actions necessary to correct deviations; submits grant applications, and quarterly and annual progress reports.Recommends prioritization regarding capital projects as they related to the availability of grants funding; leads development of grant budgets and advises staff on how and where to budget funds for departmental and contingency purposes.Identifies and solicits grants from government sources to support the various programs of the department: researches various sources to identify grant funding opportunities; determines availability of grant funding; secures and reviews funding source documents; researches specific goals, purposes, conditions, restrictions, and qualifications for eligibility of each grant opportunity; gathers cost estimates to develop proposed budgets; and evaluates potential success of funding opportunities; and determines or recommends whether to apply for various grant programs.Coordinates agenda preparation and review: receives, reviews, writes, and edits agenda items to be presented to the Board of Commissioners (BOC); verifies accuracy and completeness of proposed agenda items; and reviews and submits items to appropriate personnel for approval and inclusion in BOC agenda.Develops and implements preventative maintenance reconciliation process to identify and calculate preventative maintenance expenditures that are eligible for grant reimbursement; performs quarterly review of such expenditures to verify amounts expended as consistent with amount submitted for grant reimbursement in accordance with regulations.Maintains current knowledge of industry, regulatory and legislative developments affecting transportation grant administration, budget coordination, and expenditure reporting functions to ensure application to areas of responsibility.Compiles, maintains and updates financial and operational data for analysis to identify trends and/or problems; recommends possible actions and/or appropriate solutions accordingly.Administers Federal and State transportation grants to include FTA, FAA, GDOT, and local grants; manages multiple complex grant agreements, prepares and submits grant milestone reports, amendments, budget revisions and grant proposals; ensures accurate, eligible and timely grant draw downs and reimbursements, including review of contract files, invoices and other accounting reports and documentation; provides leadership and coordination of Federal and State audits (e.g. Triennial Review).Performs other related duties as assigned.Minimum QualificationsBachelor's Degree in Public Administration, Community Development, Marketing, or related field required; supplemented by three years of experience in grant development and administration and/or budget accounting, preferably in a public sector environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
SUPPLEMENTAL INFORMATION
Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.Sensory RequirementsSome tasks require the ability to communicate orally.Environmental FactorsEssential functions are regularly performed without exposure to adverse environmental conditions.EEO StatementCobb County Government is proud to be an equal-opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.
The purpose of this classification is to plan, organize, implement, monitor and evaluate grant funding plans for their assigned department.
EXAMPLE OF DUTIES
Monitor financial status of department grant awards: prepares and submits requests for reimbursements; monitors budget expenditures for grant compliance; prepares required financial reports and budget adjustments for grant awards; maintains accurate and complete grant files; and performs grant related special projects and audits.Reviews and analyzes expenditures, invoices and pay documents to determine eligibility for grant reimbursement; prepares and submits grant reimbursement requests; monitors and tracks receipt of grant revenues to ensure timely receipt and accurate accounting.Monitors and tracks expenditures of grant funds to ensure spending in accordance with grant regulations; reconciles grant balances; prepares and submits budget revisions, requests for grant extensions and grant close outs to allow for optimal utilization of funds.Assists department officials in preparation of grant applications and proposals: prepares grant applications in accordance regulations, policies, and procedures; interprets, explains, applies, and ensures compliance with guidelines of granting agents and with all applicable laws, ordinances, rules, regulations, standards, policies, and procedures; initiates any actions necessary to correct deviations; submits grant applications, and quarterly and annual progress reports.Recommends prioritization regarding capital projects as they related to the availability of grants funding; leads development of grant budgets and advises staff on how and where to budget funds for departmental and contingency purposes.Identifies and solicits grants from government sources to support the various programs of the department: researches various sources to identify grant funding opportunities; determines availability of grant funding; secures and reviews funding source documents; researches specific goals, purposes, conditions, restrictions, and qualifications for eligibility of each grant opportunity; gathers cost estimates to develop proposed budgets; and evaluates potential success of funding opportunities; and determines or recommends whether to apply for various grant programs.Coordinates agenda preparation and review: receives, reviews, writes, and edits agenda items to be presented to the Board of Commissioners (BOC); verifies accuracy and completeness of proposed agenda items; and reviews and submits items to appropriate personnel for approval and inclusion in BOC agenda.Develops and implements preventative maintenance reconciliation process to identify and calculate preventative maintenance expenditures that are eligible for grant reimbursement; performs quarterly review of such expenditures to verify amounts expended as consistent with amount submitted for grant reimbursement in accordance with regulations.Maintains current knowledge of industry, regulatory and legislative developments affecting transportation grant administration, budget coordination, and expenditure reporting functions to ensure application to areas of responsibility.Compiles, maintains and updates financial and operational data for analysis to identify trends and/or problems; recommends possible actions and/or appropriate solutions accordingly.Administers Federal and State transportation grants to include FTA, FAA, GDOT, and local grants; manages multiple complex grant agreements, prepares and submits grant milestone reports, amendments, budget revisions and grant proposals; ensures accurate, eligible and timely grant draw downs and reimbursements, including review of contract files, invoices and other accounting reports and documentation; provides leadership and coordination of Federal and State audits (e.g. Triennial Review).Performs other related duties as assigned.Minimum QualificationsBachelor's Degree in Public Administration, Community Development, Marketing, or related field required; supplemented by three years of experience in grant development and administration and/or budget accounting, preferably in a public sector environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
SUPPLEMENTAL INFORMATION
Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.Sensory RequirementsSome tasks require the ability to communicate orally.Environmental FactorsEssential functions are regularly performed without exposure to adverse environmental conditions.EEO StatementCobb County Government is proud to be an equal-opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.
