What are the responsibilities and job description for the Part-Time Administrative Specialist I - Property Management position at Cobb County Government?
Position Information
The purpose of this classification is to provide routine clerical support for an assigned division or department.
Distinguishing Characteristics
Work is of a routine nature and does not require prior knowledge of departmental operations.
Essential Functions
Keeps up with Design Library, keeps product binders up to date ,schedules with reps to update binders and samples and for education opportunities on new product.
Organizes samples, orders replacement paint chips and returns unused samples.
Maintains L Drive: Makes sure current floor plan PDFs are available for all buildings, provides prints and PDFs as requested to renovation and maintenance, purges old CAD files and PDFs as they become outdated, and consolidates building files from multiple locations on L drive.
Answers questions for maintenance about paint finishes/locations, prepares finish reference page(s) for completed projects and helps pull furniture and finish options.
Serves as the receptionist or first point of contact for the public: answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; initiates and returns calls as necessary.
Provides clerical support for an assigned department/division; processes a variety of documentation associated with department/division operations within designated timeframes and per established procedures.
Performs customer service functions; provides information/assistance regarding department/division services, activities, procedures, fees, or other issues; distributes forms/documentation as requested; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution.
Processes a variety of documentation associated with department operations within designated timeframes and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; files, maintains, and stores hardcopy records.
Performs data entry functions by keying data into computer system; enters, retrieves, reviews or modifies data in computer database; scans documents into computer; verifies accuracy of entered data and makes corrections; indexes documents; develops databases and computerized reports.
Receives moneys in payment of various fees/services; records transactions and issues receipts; balances revenues and forwards revenues as appropriate.
Operates fax machine to send/receive documentation; transmits faxes on behalf of department/division staff; distributes/delivers incoming faxes to appropriate personnel; replenishes paper supply in fax machine as needed.
Types/sends e-mail messages; screens incoming e-mail messages.
Processes incoming/outgoing mail; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming mail/packages and delivers to appropriate personnel; processes outgoing mail through postage machine; processes bulk mailing projects.
Copies and distributes forms, reports, correspondence, and other documentation.
Performs other related duties as assigned.
Minimum Qualifications
High school diploma or GED required; supplemented by six months experience in clerical or customer service work.
Licenses and Certifications
May require possession and maintenance of a valid driver's license.
Physical Abilities
Tasks require the ability to exert moderate, though not constant physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
Sensory Requirements
Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors
Essential functions are regularly performed without exposure to adverse environmental conditions.
EEO Statement
Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.
