What are the responsibilities and job description for the Business Manager - Recorder/Mailroom - (0324 position at Coconino County, AZ?
Nature of Work
At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Under general supervision performs work of moderate difficulty in the financial management of a department; performs related work as assigned.
Note: The duties of the position include all business manager functions for the Recorder’s office, as well as overseeing the operations of the county mailroom, and supervising the mailroom clerk.
Typical Duties
- Administers departmental accounting function
- Coordinates the financial management of programs, grants, and contracts
- Prepares cost projections and financial and administrative reports
- Participates in the preparation and administration of the budget
- Participates in internal and external audits
- Supervises and trains staff as assigned
- May be responsible for payroll, accounts payable and purchasing
- Oversees the operations of the county mailroom
- Supervises the county mailroom clerk
Essential functions of this position include but are not limited to: sitting, working with and around others; vision acuity (near) for working at a computer; working with interruptions; repetitive motion (hand/wrist); vision acuity (near/far) for computer input, etc.; hearing and speech for ordinary conversations; touch-finger dexterity for computer work.
Minimum Qualifications
Associate degree in accounting, business administration or a related field and two years of increasingly responsible budget/accounting experience; OR;
Bachelor's degree in accounting, business administration or related field and one year of increasingly responsible budget/accounting experience; OR;
Three years of increasingly responsible budget/accounting experience; OR;
Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
The ideal candidate will have experience in financial management, budgeting, and accounting practices in a government setting; skill in the use of data management programs such as Microsoft Excel; knowledge of US Postal Service mailing guidelines and procedures; and the ability to work independently while maintaining communication with staff, vendors, and other county departments.
This position is non-exempt from overtime.
This position is safety sensitive.
Knowledge, Skills and Abilities
- Considerable knowledge of:
- Governmental accounting practices, including purchasing
- Currently available automated accounting systems
- Principles and practices of office administration, management and supervision
- Working knowledge of:
- Grant development and administration
- Budgetary theory, principles and practices
- Skill in:
- The operation of automated office equipment
- The use of computerized budget/financial tracking and reporting programs
- Performing and verifying mathematical computations
- Ability to:
- Prepare and maintain financial records
- Administer computerized accounting systems
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
- Vacation/Annual Leave
- Sick Leave
- 10 Holidays Per Year
- Health Care Insurance
- Dental Plan
- Vision Plan
- Group Life Insurance
- Pre-Tax Deduction Plan
- Sick Leave Conversion Plan
- Personal Day Purchase Program
- Vacation Sell Back Program
- Tuition Reimbursement Program
- Wellness Program
- Long-Term Disability
- Arizona State Retirement System
- Employee Assistance Program
- On-going Training Opportunities
- Free bus transportation/ EcoPass bus pass
Elective Coverage
- Dependent Medical, Dental, and Vision
- Supplemental Life (for employees & dependents)
- Flexible Spending Account
- Health Savings Account
- Tax-deferred investment program
- Accidental and Disability Insurance
- Short Term Disability
