What are the responsibilities and job description for the Voter Services Specialist - Recorder (0125) position at Coconino County?
At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.
Please Note: This position is in the Voter Services Division of the Recorder's Office. This position will be part time 20 hours per week for the duration of 2025 and will become full time plus required overtime when necessary, during election cycles (normally scheduled in even numbered years). Due to the change in hours during elections, this position is benefit eligible. United States citizenship is a requirement for this position.(Illustrative Only)
• Receives, sorts, files and retrieves forms, correspondence and documents
• Compiles reports and summaries of work
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Processes documents to update and maintain files and records
• Researches records and disburses information
• Processes & distributes confidential and sensitive documents
• Establishes and maintains complex filing systems
• Composes, formats and types routine correspondence, reports and other documents
• Operates and maintains a variety of office equipment
• May perform data entry
• May record and document proceedings
• May orient and train other clerical staff
• May coordinate calendars, schedules, meetings, training and travel arrangements
• May maintain account records, cash control, accounts receivable and accounts payable
• May assist other agencies and the public with information forms and other department resources and explaining procedures
• May answer incoming phone calls
• May order, receive and distribute office and program supplies
Essential functions of this position include but not limited to: sitting; working with and around others; dealing with interruptions; repetitive motion (hand/wrist) for computer work; vision acuity (near-far) for routine office and customer service duties; color vision for reading maps; hearing and speech for ordinary conversation; finger dexterity for typing and paperwork. Three years' experience in performing clerical or administrative work within subject area; OR, Associate's degree and two years' experience in performing clerical or administrative work within subject area; OR, Bachelor's degree and one year experience in performing clerical or administrative work within the subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
ADDITIONAL REQUIREMENTS: Must be able to complete a background check.
The ideal candidate will have experience using AVID voter registration database software, experience working a federal election, familiarity with federal and state of Arizona election laws, and is a team player with excellent customer service and data entry skills.
Preferred Qualifications include experience with AVID voter registration database software; experience working an election in an administrative capacity (more than being a poll worker on election day); customer service experience; Microsoft Excel experience.Considerable knowledge of:
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.
Please Note: This position is in the Voter Services Division of the Recorder's Office. This position will be part time 20 hours per week for the duration of 2025 and will become full time plus required overtime when necessary, during election cycles (normally scheduled in even numbered years). Due to the change in hours during elections, this position is benefit eligible. United States citizenship is a requirement for this position.(Illustrative Only)
• Receives, sorts, files and retrieves forms, correspondence and documents
• Compiles reports and summaries of work
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Processes documents to update and maintain files and records
• Researches records and disburses information
• Processes & distributes confidential and sensitive documents
• Establishes and maintains complex filing systems
• Composes, formats and types routine correspondence, reports and other documents
• Operates and maintains a variety of office equipment
• May perform data entry
• May record and document proceedings
• May orient and train other clerical staff
• May coordinate calendars, schedules, meetings, training and travel arrangements
• May maintain account records, cash control, accounts receivable and accounts payable
• May assist other agencies and the public with information forms and other department resources and explaining procedures
• May answer incoming phone calls
• May order, receive and distribute office and program supplies
Essential functions of this position include but not limited to: sitting; working with and around others; dealing with interruptions; repetitive motion (hand/wrist) for computer work; vision acuity (near-far) for routine office and customer service duties; color vision for reading maps; hearing and speech for ordinary conversation; finger dexterity for typing and paperwork. Three years' experience in performing clerical or administrative work within subject area; OR, Associate's degree and two years' experience in performing clerical or administrative work within subject area; OR, Bachelor's degree and one year experience in performing clerical or administrative work within the subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
ADDITIONAL REQUIREMENTS: Must be able to complete a background check.
The ideal candidate will have experience using AVID voter registration database software, experience working a federal election, familiarity with federal and state of Arizona election laws, and is a team player with excellent customer service and data entry skills.
Preferred Qualifications include experience with AVID voter registration database software; experience working an election in an administrative capacity (more than being a poll worker on election day); customer service experience; Microsoft Excel experience.Considerable knowledge of:
- Business English, spelling and arithmetic, punctuation and grammar
- Office practices and procedures
- Use of computer systems, Microsoft Suite, and other office machines
- Report preparation
- Compose correspondence dealing with technical and complex matters
- Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
- Prioritize, plan and carry out assignments
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Salary : $20
