Accounts Payable Coordinator

This position is a 3 to 4 month temporary assignment

Job description

Job Summary:

We are seeking a detail-oriented and reliable Accounts Payable Coordinator to join our finance team. This position is responsible for the accurate and timely processing of vendor invoices, ensuring proper 3-way matching, and maintaining the integrity of the accounts payable records. The ideal candidate will have a strong understanding of AP processes, exceptional organizational skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

• Process a high volume of vendor invoices with accuracy and efficiency.
• Perform 3-way matching of purchase orders, receiving documents, and invoices to ensure compliance and prevent overpayments or duplicate payments.
• Review invoices for proper coding, approvals, and adherence to company policies.
• Enter and maintain invoice data in the accounting system.
• Resolve discrepancies with vendors, purchasing, and receiving departments in a timely manner.
• Assist with weekly check runs and electronic payments (ACH/wire transfers).
• Maintain organized and up-to-date AP records and files.
• Respond to vendor inquiries and reconcile vendor statements.
• Support month-end close by preparing AP reports and accruals as needed.
• Collaborate with cross-functional teams to streamline AP processes and improve workflow.

Must-Have Qualifications:

• 2 years of accounts payable experience, preferably in a mid-to-high volume environment.
• Strong working knowledge of 3-way match process.
• Experience with invoice processing and general AP responsibilities.
• Proficiency with accounting software and MS Excel (pivot tables, VLOOKUPs a plus).
• Excellent attention to detail and problem-solving skills.
• Strong organizational and time management abilities.
• Effective communication skills, both written and verbal.
• Ability to work independently and as part of a team.