Administrative Specialist

Responsibilities:

• Administrative tasks including calendaring, scheduling meetings and coordinating travel arrangements
• Provide executive support to senior management
• Create and process expense reports as well as reconciling expenses using Concur
• Prepare agenda for board meetings (i.e. create/formulate agenda)
• Assist HR team in scheduling interviews and onboarding new hires
• Email correspondence with external vendors
• Gather supporting documentation
• Format, edit and proofread documents
• Handle incoming and outgoing mail
• Event planning
• Set-up conference rooms
• Place catering orders
• Perform ad-hoc administrative and office support duties

Qualifications:

• Bachelor’s Degree required
• 2 years of administrative experience in a corporate or professional services environment
• Strong proficiency in Microsoft Office Suite (Word, PowerPoint and Excel)
• Strong writing and proofreading skills
• Ability to multitask and prioritize tasks effectively
• High attention to detail and excellent communication skills
• Professional demeanor and personable with a high level of confidentiality