What are the responsibilities and job description for the Billing Specialist - Legal Services position at Coda Search│Staffing?
The Billing/ time and submissions specialist reports to the Accounting Manager as well as Senior Management. In this capacity the time and submissions specialist will be responsible for:
- Compiling time from attorneys and legal support staff
- Review and edit pre-bills according to attorney and paralegal requests
- Oversee the firm’s monthly submissions of time and expenses to the Court
- Onboarding new hires with respect to timekeeping policies and procedures, including training of Firm billing and expense platforms
- Maintain the firm’s billing rates under guidance and coordination with Senior Management
- Creation and distribution of new matter numbers within the billing system
- Research and respond to inquiries regarding billing issues
- Review and verify accuracy of billing and supporting documentation as required
- Create billing schedules and proactively communicate those deadlines firm-wide
- Coordinate with Accounting team members to finalize billing and submissions
- Create and distributes monthly reports under guidance of Senior Management
- May assist in preparing documentation and responses for litigation and court appearances
- Assist with Ad-hoc projects if needed
You possess:
- Ability to function well under pressure, managing a high volume of activity
- Excellent written and oral communication
- Effectively interact and communicate with firm employees at all levels
- Utilize accounting and payables software platforms
- Ability to maintain strict confidentiality and discretion at all times
- Strong desire to success in a fast-paced, team-oriented environment
- Extreme organizational skills, with an acute attention to detail
- Must be of the problem solving, data driven and analytically focused mindset.
- Ability and experience in independently managing multiple projects in an accurate and timely manner
Qualifications:
- 5 years of experience in a professional environment
- Bachelor’s Degree; Accounting, Business or Finance a plus
- Background in Professional Services, Legal or Finance industry a plus
- Proficient in MS Office- Intermediate level Excel
Salary : $75,000 - $85,000
