Billing/ Time & Submissions Specialist - Law Firm

Time and Submissions Specialist

An Award-winning Law Firm based in Northern New Jersey, is growing their Accounting and Finance team, where exceptional talent converges with a relentless drive for excellence. As a pivotal member on this team, you will thrive in an environment that values innovation, agility, and an unwavering commitment to achieving unparalleled, groundbreaking results for our clients.

The time and submissions specialist reports to the Accounting Manager as well as

Senior Management. In this capacity the time and submissions specialist will be

responsible for:

• Compiling time from attorneys and legal support staff
• Review and edit pre-bills according to attorney and paralegal requests
• Oversee the firm’s monthly submissions of time and expenses to the Court
• Onboarding new hires with respect to timekeeping policies and procedures, including training of Firm billing and expense platforms
• Maintain the firm’s billing rates under guidance and coordination with Senior Management
• Creation and distribution of new matter numbers within the billing system
• Research and respond to inquiries regarding billing issues
• Review and verify accuracy of billing and supporting documentation as required
• Create billing schedules and proactively communicate those deadlines firm-wide
• Coordinate with Accounting team members to finalize billing and submissions
• Create and distributes monthly reports under guidance of Senior Management
• May assist in preparing documentation and responses for litigation and court appearances
• Assist with Ad-hoc projects if needed

You possess:

• Ability to function well under pressure, managing a high volume of activity
• Excellent written and oral communication
• Effectively interact and communicate with firm employees at all levels
• Utilize accounting and payables software platforms
• Ability to maintain strict confidentiality and discretion at all times
• Strong desire to success in a fast-paced, team-oriented environment
• Extreme organizational skills, with an acute attention to detail
• Must be of the problem solving, data driven and analytically focused mindset.
• Ability and experience in independently managing multiple projects in an accurate and timely manner

Qualifications:

• 5 years of experience in a professional environment
• Bachelor’s Degree; Accounting, Business or Finance a plus
• Background in Professional Services, Legal or Finance industry a plus
• Proficient in MS Office- Intermediate level Excel