What are the responsibilities and job description for the Executive Assistant position at Coda Search│Staffing?
Job Description : We are seeking a highly organized and proactive Executive Assistant to provide
comprehensive support. The ideal candidate will have excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced
environment.
Responsibilities :
Provide administrative support to the owners, including managing calendars, scheduling meetings, and making travel arrangements.
Coordinate and prepare documents, presentations, and reports as needed.
Handle correspondence, emails, and phone calls on behalf of the owners, ensuring timely and
professional responses.
Maintain confidential information and files with the utmost discretion.
Assist with legal document management, including contracts, agreements, and other legal
correspondence.
Act as a liaison between the owners and internal / external stakeholders, maintaining positive
relationships and facilitating communication.
May required after-hour duties (schedule will be adjust if duties are required the night before)
Requirements :
Proven experience as an executive assistant or similar role.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to prioritize tasks and work independently with minimal supervision.
Discretion and professionalism when handling sensitive information.
Benefits :
Competitive salary based on experience.
Health insurance benefits.
Paid time off and holidays.
Opportunities for professional development and advancement within the company.
A supportive and collaborative work environment.
