What are the responsibilities and job description for the Office Administrator and Coordinator position at Coda Search│Staffing?
Job Summary
We are seeking a results-driven Administrative Coordinator to join our team at Coda Search│Staffing. As an Administrative Coordinator, you will be responsible for delivering top-tier administrative support to our senior management team.
Main Responsibilities
- Provide exceptional administrative support to senior management.
- Coordinate complex logistics, including scheduling meetings, managing calendars, and arranging travel.
- Efficiently process expense reports and ensure accurate reconciliation via Conur.
- Develop and distribute comprehensive meeting agendas.
- Support the HR team by coordinating interview schedules and onboarding procedures.
- Foster effective communication with external vendors via email.
- Source and procure necessary documentation.
- Rigorously evaluate and refine documents.
- Guarantee seamless mail receipt and dispatch.
- Strategically plan and execute events.
- Secure conference room bookings.
- Place catering orders.
- Complete additional administrative tasks as required.
Required Skills
- Bachelor's degree is compulsory.
- Minimum 2 years of experience in an administrative capacity within a corporate or professional services organization.
- Expertise in Microsoft Office Suite.
- Superior writing and proofreading abilities.
- Proven ability to multitask and prioritize effectively.
- High level of attention to detail and excellent communication skills.
- Professional demeanor and discretion.
