Office Services Coordinator

Objectives of this role

• Provide strong administrative support, empowering team members to perform their jobs productively and efficiently
• Communicate all announcements, policy changes, and other relevant office information to team members
• Maintain a master calendar of company events, team-building activities, and conference room bookings
• Keep all office supplies stocked and office equipment in working order
• Ensure that office visitors feel welcome and comfortable
• Create and implement office processes designed to maximize efficiency

Responsibilities

• Inventory, stocking/ordering, maintaining kitchen pantry, keeping an eye on facilities/office
• Not necessarily a handyman but still physical
• Keeping an eye out for cleanliness, working with carpet cleaning, plumber
• Maintaining the office
• Comfortable working with different vendors/existing relationships (coffee company)
• Maintaining the conference rooms
• Working with catering company
• After meeting reorganizing conference room, working with reception regarding upcoming meeting
• Manage company-wide communications, such as memos, announcements, and invitations
• Greet office visitors and callers, making them feel welcome and comfortable, answering any questions, and transferring callers to the appropriate lines
• Support the staff as needed by completing various general administrative tasks, such as creating documents, proofreading, sending communications, and filing
• Schedule company-wide events and meetings that take place in shared spaces, ensuring no overlap
• Submit work orders for any repairs or maintenance required for equipment or the office space
• Monitor office supply levels and place orders for refills