What are the responsibilities and job description for the Submission and Billing Expert position at Coda Search│Staffing?
About the Position
Coda Search│Staffing's Accounting and Finance team is growing and seeks a highly skilled Time and Submissions Specialist. As a key member of this team, you will work in an innovative, dynamic environment that values collaboration, exceptional performance, and relentless drive for excellence.
In this role, you will:
- Compile time from attorneys and support staff
- Edit and review pre-bills according to client requests
- Manage the firm's monthly time and expense submissions to the Court
- Implement timekeeping policies and procedures
- Maintain billing rates in accordance with Senior Management's guidance
- Create and distribute new matter numbers within the billing system
- Resolve billing inquiries and verify accuracy of billing documentation
- Establish and communicate billing schedules firm-wide
- Collaborate with Accounting team members to finalize billing and submissions
- Prepare and distribute monthly reports under Senior Management's guidance
- Support ad-hoc projects as needed
To excel in this role, you must possess:
- Effective time management and organization skills
- Superior written and verbal communication skills
- Ability to work collaboratively with colleagues at all levels
- Familiarity with accounting and payables software
- Discretion and confidentiality at all times
- Demonstrated ability to work in a fast-paced, dynamic environment
- Strong analytical and problem-solving skills
- Proven track record of managing multiple projects in a timely and accurate manner
Required qualifications include:
- ~5 years of experience in a professional environment
- ~ Bachelor's Degree in Accounting, Business, or Finance (preferred)
- Background in Professional Services, Legal, or Finance industry (desired)
- Intermediate-level proficiency in MS Office, especially Excel
