Project Coordinator

About Codeworks:

Codeworks has over 25 years of experience serving Fortune 1000 companies in Wisconsin as well as our client's national locations. Our recruiting team excels at evaluating, advising, and connecting IT professionals with new opportunities that will satisfy their expectations regarding income and opportunity for growth. At Codeworks, we're committed to diversity, equity, and inclusion in our workforce and beyond. We believe in equal opportunities and value the unique perspectives that every individual brings to our team. Join us in creating an inclusive, innovative, and collaborative workplace where your talents can thrive.

Codeworks is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws.

Top Skills & Years of Experience:

• Proven experience as an executive administrative assistant, project coordinator, or similar role.
• Experience facilitating meetings, preparing communication materials, and tracking budgets.
• Excellent organizational, communication, and collaboration skills.
  
  

Project Coordinator

This position will:

• Ensure alignment with the State of Michigan (SOM) project management methodology (SUITE), investment management, and systems engineering methodology.
  
  

The successful candidate should demonstrate strong leadership abilities and a foundational understanding of IT concepts and project management methodologies.

Key Responsibilities:

Project Documentation & Reporting

• Maintain accurate and up-to-date project plans, timelines, and roadmaps.
• Prepare and distribute clear, concise status reports detailing progress, risks, and key milestones.
• Organize and manage project documentation, key performance indicators (KPIs), and deliverables.
  
  

Scheduling & Coordination

• Schedule and coordinate project meetings to ensure timelines and deliverables are met.
• Manage action items, resources, and interdependencies to promote team alignment.
  
  

Stakeholder Communication

• Act as a liaison between the Project Manager, internal teams, and external stakeholders.
• Facilitate workgroup meetings, provide backup support to the Project Manager, and develop communication materials.
• Keep stakeholders informed of project updates, risks, and changes in a timely manner.
  
  

Task & Resource Management

• Assign and monitor tasks, track progress, and ensure deadlines are met.
• Oversee resource allocation and maintain budget tracking.
• Conduct bi-weekly Time View timesheet audits and collaborate with Resource Managers on adjustments as needed.
  
  

Risk & Issue Tracking

• Identify and escalate risks and issues while maintaining an up-to-date risk log.
• Develop action plans to address risks and resolve issues effectively.
  
  

Quality Control & Change Management

• Support project teams in completing SUITE documentation in alignment with the Tailoring Plan.
• Ensure project deliverables meet quality standards and assist in managing scope changes.
• Conduct impact analyses for schedule and budget adjustments and support the submission of Change Requests.