Stock Administrator

Primary Duties & Responsibilities

• Maintain company’s equity data using Morgan Stanley Shareworks including but not limited to loading and reconciling new awards, terminations, accelerations/amendments, individual tax rates, equity releases and stock option exercises.
• Work with HR to reconcile new hire grants and terminations to payroll records and maintain and reconcile the employee database.
• Monitor all cash receipts related to equity transactions (stock option exercises, long share sales, sell to cover transactions), reconcile cash receipts to Shareworks, wire funds as needed to other intercompany locations and create necessary journal entries.
• Reconcile the Employee Option Receivable account on a monthly basis, working closely with payroll to confirm all equity related transactions are processed on a timely basis.
• Monitor, coordinate and respond to inquiries received in the Stock Administration e-mail account.
• Administer and support all activities related to the ESPP program (two offerings per year) within Shareworks including the open enrollment, purchase, translation of funds from foreign locations, intercompany invoicing and associated journal entries.
• Maintain the Compliance Calendar working with worldwide locations to facilitate the filing of all required documentation and reports.
• Maintain Blackouts in the Morgan Stanley Shareworks system.
• Support  accounting for stock based compensation by running reports and/or valuations during month end close.
• Assist in the collection of data and preparation of intercompany allocations associated with equity expense to our international locations.
• Assist Director of Finance in the annual preparation of Proxy and CD&A.
• Lead efforts to automate routine work streams and manual processes to enable efficient, accurate and timely processing of equity award data.
• Coordinate with Broker and payroll to ensure proper withholding of tax from equity proceeds.
• Provide data needed for stock impacts of W-2 and 1099-R reporting related to stock compensation.
• Work closely with the company’s internal and external Legal counsel, in addition to Finance, Payroll/Accounting, HR and other teams, as necessary.
• Evaluate and implement equity solutions as required for business needs and scalability.
• Perform other duties and ad hoc projects and reporting as requested.

Education & Experience

• 3 years of relevant work experience in public companies.
• Bachelor's Degree in Accounting, Finance or related work experience
• Experience working with Morgan Stanley Shareworks preferred

Skills

• Self-motivated, reliable, flexible, deadline-oriented, high employee service orientation, have a keen attention to detail, and are able to complete multiple tasks in a timely fashion, independently with minimal supervision.
• An effective communicator using any medium with a variety of levels of internal employees, business partners, external vendors, etc.
• A compliance and process-oriented individual who can excel in a fast-paced and rapidly evolving environment.
• An extremely analytical skill set 
• Able to maintain strict confidentiality in a very open and transparent environment.

Working Conditions

• Regular use of a computer and other office equipment is necessary.
• Interaction with team members and external contacts is a regular part of the job.
• Hybrid position 3 days in office and 2 remote

Physical Requirements

• Sitting for extended periods while working on a computer or conducting meetings.
• Use of hands and fingers for typing, writing, and handling documents.
• Occasional lifting of objects or materials up to 20 pounds for administrative tasks.
• Ability to communicate verbally and in writing.

Safety Requirements

All employees are required to attend scheduled training, follow the site EHS procedures and Corporate EHS standards.  This includes the use of proper protective equipment (PPE) as required by the job responsibilities.

Quality and Environmental Responsibilities

Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.