Facilities Coordinator

Coke Florida is looking for a Facilities Administrative Coordinator based out of our Tampa HQ location, working Monday - Friday. What You Will Do: Roles and Responsibilities: Manage incoming and outgoing phone and email communications Maintain various departmental database systems and lists; create and enter data into spreadsheets File, fax, distribute mail and order supplies Prepare letters, memos, and other routine correspondence Interface with customers and management at various levels Coordinate meetings, and maintain department calendar Create presentations and corresponding materials Excellent organizational skills Outstanding communication and interpersonal abilities Familiarity with office management procedures and basic accounting principles Excellent knowledge of MS Office and office management software (ERP etc.) Coordinate office activities and operations to secure efficiency and compliance to company policies Manage agendas, travel schedules, appointments etc. Manage phone calls and correspondence (e-mail, letters, packages etc.) Support budgeting and bookkeeping procedure Creating and managing Purchase Orders utilizing SAP / Ariba Software Performing Good Receipts for Purchase Orders Working with contractors to schedule work or gain clarification as directed for PO creation Data entry for Angus Anywhere in Web based work order program Maintain facility vendor list and task schedule Assist with creating statements of work using Word Assist with creating supporting documents for capital projects using Excel data entry Assist with updating project trackers for procurement and security projects using Excel Assist with placing and tracking service calls to vendors Tracking and filing of vendor Certificates of Insurance Overseeing the timely and successful completion of maintenance request. For this role, you will need: High school diploma or GED Some college preferred Entry level -2 years of experience in automated office environment Working knowledge of Microsoft Office applications and SAP Team player and can collaborate with others Ability to work flexible hours depending on various Facilities project or deadlines Excellent phone etiquette Knowledge of multi-line phone systems Bilingual preferred but not required