What are the responsibilities and job description for the Executive Assistant to Commercial Litigation Partner (On-Site - Miami, FL) position at Cole, Scott, & Kissane?
Cole, Scott & Kissane, an AV-rated litigation firm, is seeking a full-time, experienced Executive Assistant to support a Commercial Litigation Partner in its Miami office. We are looking for a proactive, organized, and personable professional to assist a charismatic and highly regarded partner who leads a dynamic team of approximately 30 lawyers. This role is essential for ensuring the smooth operation of a fast-paced practice committed to delivering exceptional client service in a friendly and supportive environment. Strong organizational skills, the ability to excel in a team setting, and professional communication with clients and opposing counsel are required.
If you want to know about the requirements for this role, read on for all the relevant information.
Please note that this is an ON-PREMISES position - Remote work is NOT offered. Please do not apply if you do not currently reside in South Florida.
Job Duties :
- Schedule Management : Maintain and coordinate the executive's complex calendar, including client meetings, court appearances, and team events.
- Administrative Support : Assist with various administrative tasks, such as document preparation, file organization, and correspondence.
- Expense Reports : Prepare, track, and submit expense reports promptly and accurately.
- Meeting Coordination : Arrange meetings, prepare agendas, and ensure all logistics are handled seamlessly.
- Deadline Management : Monitor and manage deadlines for litigation filings, court dates, and team deliverables.
- Team Support : Act as a liaison between the Partner and the broader team, facilitating communication and assisting with team coordination.
- Client Interaction : Handle client communication professionally, ensuring prompt responses and attention to detail.
Requirements and Qualifications :
Exceptional organizational and multitasking abilities.
A friendly and professional demeanor.
Why Join Us?
NO AGENCIES OR TELEPHONE INQUIRIES, PLEASE.
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