What are the responsibilities and job description for the Executive Administrative Assistant position at Coleto Brands?

Job Description

Description :

We are seeking to fill an Executive Administrative Assistant at our Solon, OH office. The Executive Administrative Assistant provides essential support to the Executive Chairman and to ensure the smooth operation of the office. This role involves a variety of administrative tasks including managing schedules, coordinating meetings, ensuring efficient office operations, and assisting other executive team members with various projects. The ideal candidate will be highly organized, detail-oriented, and able to handle sensitive information with discretion.

If you are dedicated to getting your job done on time and according to plan, we want you to apply!

Duties and Responsibilities :

Manage and maintain Executive Chairman’s schedule, including appointments, meetings, and travel

arrangements.

Provide support for other executives as needed

Prioritize and coordinate requests for meetings, ensuring effective time management.

Serve as the primary point of contact between Executive Chairman, other executives and

internal / external stakeholders.

Draft, edit, and distribute emails, memos, and other communications as needed.

Prepare presentations as needed.

Organize and coordinate meetings, including logistics, agendas, and follow-up actions.

Plan and coordinate travel itineraries, including flights, accommodations, and transportation.

Prepare travel expense reports and manage reimbursements.

Assist in the planning and execution of special projects and initiatives as assigned.

Maintain organized filing systems and ensure all documents are up to date.

Order office supplies and manage inventory as needed.

Handle sensitive information with discretion and maintain confidentiality in all communications.

Skills and Experience :

High school diploma or equivalent; Associate’s or Bachelor’s degree in business administration or a

related field preferred.

Minimum of 8 of experience in an administrative support role, preferably supporting executive-level

staff.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

Strong organizational skills and attention to detail.

Excellent written and verbal communication skills.

Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Demonstrated ability to work independently and as part of a team.

Strong problem-solving skills and ability to think critically.

High level of professionalism and a positive attitude.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

About US :

Coleto Brands is a dynamic collective of brands united by a commitment to enhancing spaces through design and functionality. Headlined by its flagship brands, Kichler and Progress Lighting, Coleto Brands provides residential lighting fixtures across key categories, including interior and exterior decorative lighting, bath / vanity, architectural systems and downlights, ceiling fans and landscape. Visit www.coletobrands.com.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Coleto Brands LLC, its divisions, subsidiaries and affiliates (collectively “Coleto Brands” or the “Company”) is an equal opportunity employer and we want to have the best available persons in every job. The Company makes employment decisions only based on merit. It is the Company’s policy to prohibit discrimination in any employment opportunity (including but not limited to recruitment, employment, promotion, salary increases, benefits, termination and all other terms and conditions of employment) based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical / mental disability, medical condition, marital / domestic partner status, military and veteran status, height, weight or any other such characteristic protected by federal, state or local law. The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company regardless of where the employee is located and prohibits unlawful discrimination by any employee of the Company.

Coleto Brands is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States. Please click on the following links for more information.

E-Verify Participation Poster : English and Spanish

E-Verify Right to Work Poster : English , Spanish

Requirements :

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