What are the responsibilities and job description for the Payroll and Benefits Coordinator position at Coleto Brands?
Description
We are seeking to fill a Payroll and Benefits Coordinator at Coleto Brands. This role will support the Payroll and Benefits Manager for the accurate preparation, processing, reconciliation, and documentation activities of biweekly, multi-state payroll for 450 employees. Supporting the Payroll and Benefits Manager for the administration of group benefits programs (medical, dental, vision, short-term and long-term disability, life insurance, voluntary supplemental plans, retirement plans, flexible spending accounts, health savings account, etc.).
If you are dedicated to getting your job done on time and according to plan, we want you to apply!
Duties And Responsibilities
Payroll Administration
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
About US
Coleto Brands is a dynamic collective of brands united by a commitment to enhancing spaces through design and functionality. Headlined by its flagship brands, Kichler and Progress Lighting, Coleto Brands provides residential lighting fixtures across key categories, including interior and exterior decorative lighting, bath/vanity, architectural systems and downlights, ceiling fans and landscape. Visit www.coletobrands.com.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Coleto Brands LLC, its divisions, subsidiaries and affiliates (collectively “Coleto Brands” or the “Company”) is an equal opportunity employer and we want to have the best available persons in every job. The Company makes employment decisions only based on merit. It is the Company’s policy to prohibit discrimination in any employment opportunity (including but not limited to recruitment, employment, promotion, salary increases, benefits, termination and all other terms and conditions of employment) based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability, medical condition, marital/domestic partner status, military and veteran status, height, weight or any other such characteristic protected by federal, state or local law. The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company regardless of where the employee is located and prohibits unlawful discrimination by any employee of the Company.
Coleto Brands is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States. Please click on the following links for more information.
E-Verify Participation Poster: English and Spanish
E-Verify Right to Work Poster: English, Spanish
We are seeking to fill a Payroll and Benefits Coordinator at Coleto Brands. This role will support the Payroll and Benefits Manager for the accurate preparation, processing, reconciliation, and documentation activities of biweekly, multi-state payroll for 450 employees. Supporting the Payroll and Benefits Manager for the administration of group benefits programs (medical, dental, vision, short-term and long-term disability, life insurance, voluntary supplemental plans, retirement plans, flexible spending accounts, health savings account, etc.).
If you are dedicated to getting your job done on time and according to plan, we want you to apply!
Duties And Responsibilities
Payroll Administration
- Supports Manager to run payroll reports for recordkeeping purposes and reviews for accuracy.
- Enters, maintains, and processes information in the HRIS.
- Processes various payroll adjustments.
- Documents payroll adjustments, changes, and regular processes to maintain a clear record of processing, reconciliation, and adjustments.
- Processes wage garnishments, pay levies, and other involuntary court-ordered payments.
- Responds to and resolves employee inquiries regarding paychecks.
- Resolves payroll issues as needed.
- Partners with payroll service provider to ensure system is functioning properly and employee pay data is accurate.
- Serves as a contact to employees and dependents for benefit plan and claims inquiries.
- Works closely with benefit carriers to communicate enrollment changes and resolve claims and billing issues.
- Maintains HRIS and carrier systems with all enrollment changes, and ensures accurate recordkeeping.
- Communicates to employees about benefit deduction adjustments for payroll processing.
- Completes benefit enrollments, changes, and terminations for new hire onboarding, life events, employee termination, open enrollment, and COBRA-qualifying events.
- Reviews invoices and payroll deduction/benefit enrollment reporting for accuracy and reconciliation purposes.
- Handles administration of employee enrollment, eligibility verification, and interaction with insurance carriers.
- Monitors HRIS carrier feed reporting for accuracy.
- Provides benefits census data and reporting when requested.
- Partner with Employee Experience team on employee initiatives to foster a culture of engagement, growth, and development.
- Ad hoc projects.
- 3 years of experience
- Works well independently and in a team environment
- Excellent communication skills
- Enjoys building relationships and interacting with employees
- Positive can-do attitude and eagerness to learn
- Strong analytical skills and attention to detail
- Knowledgeable of city, state, local, and federal legislation affecting payroll
- Strong MS skills with knowledge of Excel data manipulation (pivot tables, etc.) and PowerPoint
- Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) certification for payroll administration
- Certified Employee Benefit Specialist (CEBS) or Certified Benefits Professional (CBP) certification a plus for benefits administration
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
About US
Coleto Brands is a dynamic collective of brands united by a commitment to enhancing spaces through design and functionality. Headlined by its flagship brands, Kichler and Progress Lighting, Coleto Brands provides residential lighting fixtures across key categories, including interior and exterior decorative lighting, bath/vanity, architectural systems and downlights, ceiling fans and landscape. Visit www.coletobrands.com.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Coleto Brands LLC, its divisions, subsidiaries and affiliates (collectively “Coleto Brands” or the “Company”) is an equal opportunity employer and we want to have the best available persons in every job. The Company makes employment decisions only based on merit. It is the Company’s policy to prohibit discrimination in any employment opportunity (including but not limited to recruitment, employment, promotion, salary increases, benefits, termination and all other terms and conditions of employment) based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability, medical condition, marital/domestic partner status, military and veteran status, height, weight or any other such characteristic protected by federal, state or local law. The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company regardless of where the employee is located and prohibits unlawful discrimination by any employee of the Company.
Coleto Brands is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States. Please click on the following links for more information.
E-Verify Participation Poster: English and Spanish
E-Verify Right to Work Poster: English, Spanish
