What are the responsibilities and job description for the Office Administrator position at Collective Influence?
Join the Aspire team!
Aspire Tour is the largest business tour in the country, offering insight from industry-leading speakers, business strategy and development, tax-free retirement education, and non-profit charitable giving. Our mission goes beyond traditional business success; we are dedicated to enabling our customers to “Create, Keep, and Protect” their wealth.
Aspire Accountingis looking for an energetic Office Administrator to join our amazing new team! As a key member of our tax services staff, the Office Administrator will play a crucial role in ensuring smooth and efficient office operations. This position requires excellent organizational skills, strong communication abilities, and a proactive approach to handling administrative tasks and supporting the needs of the office.
Do you Aspire for more? Then apply! We would love to receive your resume to join our dynamic team and be a driving force in reshaping the future of financial and business education.
Key Responsibilities:
- Manage daily office operations to ensure a smooth and efficient working environment
- Process and track accounts receivable and payable transactions, ensuring timely and accurate record-keeping
- Prepare, send, and follow up on invoices to clients or partners
- Monitor accounts and follow up on overdue payments, initiating collections efforts as necessary
- Reconcile financial discrepancies by collecting and analyzing account information
- Maintain office supplies and inventory, placing orders as needed
- Handle correspondence, including emails, phone calls, and mail
- Assist with HR tasks such as onboarding new employees, working cross-functionally with the HR department
- Support the finance department with bookkeeping and expense reporting
- Maintain and organize office files and records
- Provide administrative support to the team as needed
Qualifications:
- Bachelor’s degree in Office Management or a related field preferred
- Minimum of 3 years’ experience in office administration, bookkeeping, or a similar role
- Excellent organizational and time-management skills
- Strong written and verbal communication skills
- Proficiency with Microsoft Suite or other office support tools
- Ability to manage multiple tasks and prioritize effectively
- High level of professionalism and customer service orientation
- Strong problem-solving skills and attention to detail
Compensation:
- Salary: $45,000 - $55,000
- Benefits:
- Healthcare, vision, and dental insurance w/ company contributions
- Long-term disability insurance covered by the company
- PTO and paid holidays
- Employee Assistance Program through ADP
- Location: In-person, Ponte Vedra, FL 32081
- Status: Full-time
- Schedule: M-F, 9-5
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $45,000 - $55,000