What are the responsibilities and job description for the Senior Accounting Associate position at College of Lake County?

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Posting Details

Posting Detail Information

Posting Number S02875

Position Title Senior Accounting Associate

Internal Position Title Senior Accounting Associate

Department Student Accounting

Position Type Staff

Job Family Classified

Job Summary

Under the administrative supervision of the Assistant Controller, the Senior Accounting Associate provides first line oversight for the day-to-day operations of the student receivables function, and provides support in the area of student accounts, ensuring students have access to and are aware of resources, payment options, and alternatives available to them.

Why choose the College of Lake County for your next opportunity?

The College of Lake County ( CLC ) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!!), generous vacation, sick and personal time off and 14 paid holidays each year. Some benefits will not be available for part-time employees (ex : health insurance).

CLC is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences. CLC achieved a milestone in 2023 with its designation as a Leader College. This national recognition awarded by the Achieving the Dream Network is the result of improved student outcomes through the CLCs relentless commitment to transformational change and the implementation of innovative practices within the student success model over the past few years.

CLC aspires to be a place where every student succeeds, every employee thrives, so that every business achieves and every community grows. Our mission is to be innovative and value-driven in supporting student success through developing and encouraging employees of all backgrounds on their journey toward achieving personal and professional growth.

Required Qualification(s)

High School Diploma or equivalent with a minimum of four (4) years of work experience OR an Associates degree with two (2) years of work experience OR a Bachelors degree plus one (1) year of work experience
Good computer skills with Microsoft Excel and Word experience.
Proven ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.

Desired Qualification(s)

Previous experience in accounting or a closely related field.

Evidence of excellent customer service skills and ability to defuse conflicts.

Ability to handle confidential information.

Bilingual in Spanish and English a plus

Posting Date 10 / 25 / 2024

Closing Date 11 / 04 / 2024

Expected Start Date

Special Instructions Summary

Interviews are in progress and will be conducted until the position is filled.

Pay Rate $18.77 / Hr. (THIS IS FIRM)

Full-Time / Part-Time Full-Time

Location Grayslake

Total Hours per week 40.00

Work Schedule

Monday through Friday, 8 : 00 a.m. to 4 : 30 p.m.

Hours may vary in accordance with the needs of the College.

Interview Process Requirements None

EEO Statement

The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.

Summary of Essential Functions

Student / Customer Service : 30%

Provides assistance to students regarding account inquiries and concerns; i.e. charges, refunds, drops, reinstatements, payment options, and payment plans with third party provider.

Coordinates and creates alternative / individualized payment plans for all students owing money to the College to pay in accordance with procedures or special arrangements which are appropriate and approved by the Controller or the Vice President of Business Services & Finance.

Interacts with Lakeshore Campus, Southlake Campus, Extension sites, Armor systems (CLCs collection agency) NelNet ( FACTS payment plan agency) with regard to student payments, outstanding balances, bankruptcies, processing requests for change of payment dates, payment amounts, and terminating plans on behalf of student.

Payments / Reconciliations / Reporting : 30%

Maintains collection and bankruptcy files, working with the colleges collection agency as needed.

Distributes student refund checks.

Handles deposits of money from various departments / divisions and records the appropriate entry.

Coordinates activities with the Accounts Receivable Specialist in the maintenance of on-line student accounts receivable.

Ensures the timely processing of mail-in payments and inter-office payments (Lakeshore and Southlake) so that students are not dropped from their classes.

Maintains and reconciles petty cash funds.

Perform uploads and processes for refunds, student payments, and third-party payments.

Department Operations / Processes : 30%

Receives and processes cash receipts and adjustments through on-line student accounts receivable system.

Reviews Cashiers work in the daily balancing of cash drawers, preparing deposits, and crediting the appropriate accounts and ensuring daily operations are maintained.

Provides materials for calculation / processing of student account adjustments.

Reviews the breakdown of all receipts on a daily basis before forwarding to accounting.

Maintains non-sufficient fund file.

Trains assigned new employees as needed.

Assists with the student financials processes, working with the Business Analyst to resolve system problems and test system upgrades

Other : 10%

Other duties as assigned.

Performs secretarial, receptionist, and other related duties as assigned.

Posting Specific Questions - supplemental questions

Required fields are indicated with an asterisk (

Do you have a High School Diploma or equivalent with a minimum of four (4) years of work experience OR an Associates degree with two (2) years of work experience OR a Bachelors degree plus one (1) year of work experience?

Do you have good computer skills with Microsoft Excel and Word experience?

Do you have work experience in accounting or business?

Are you bilingual and proficient in Spanish and English?

Applicant Documents

Required Documents

Resume

Cover Letter

Optional Documents

Unofficial Transcript 1

Salary : $19

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