What are the responsibilities and job description for the Senior Coordinator, Scholarly Projects- College of Medicine, Tucson position at College of Science at The University of Arizona?
Position Highlights
The Scholarly Project (SP) is a required 4-year longitudinal course designed to stimulate critical thinking, enhance intellectual acuity and inquisitiveness, and to foster excellence in the development of clinician educators, clinician scientists and physician investigators. The SP allows medical students, years 1 through 4, to conduct research with a faculty mentor on a topic of interest in the fields of health and health care. This role leads provides high-level administrative support and oversight for various programmatic components of administering this course. This incumbent will collaborate with the curriculum team to assist in curriculum management, compliance reporting, data tracking and monitoring. The Program Coordinator, Senior supports, facilitates and coordinates research activities and plays a critical role in matching students with an appropriate faculty mentor.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
Course Management
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.Grade Range Minimum$65687Grade Range Midpoint$85393Grade Range Maximum$105099Career Stream and LevelPC2Job FamilyAcademic Program MgmtJob FunctionAcademic AdministrationType of criminal background check required:Name-based criminal background check (non-security sensitive)Number of Vacancies1Target Hire DateExpected End DateContact Information for CandidatesJessica Holmgren | jholmgren@arizona.edu
Open Date3/19/2025Open Until FilledYesDocuments Needed to ApplyResume and Cover LetterSpecial Instructions to ApplicantNotice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
The Scholarly Project (SP) is a required 4-year longitudinal course designed to stimulate critical thinking, enhance intellectual acuity and inquisitiveness, and to foster excellence in the development of clinician educators, clinician scientists and physician investigators. The SP allows medical students, years 1 through 4, to conduct research with a faculty mentor on a topic of interest in the fields of health and health care. This role leads provides high-level administrative support and oversight for various programmatic components of administering this course. This incumbent will collaborate with the curriculum team to assist in curriculum management, compliance reporting, data tracking and monitoring. The Program Coordinator, Senior supports, facilitates and coordinates research activities and plays a critical role in matching students with an appropriate faculty mentor.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
Course Management
- Collaborate with the Course Director and Assistant Directors to plan, design, and coordinate block/course sessions for the Scholarly Project course.
- Oversee the curriculum management system for SP (input/update student grades, monitor course feedback, ensure course materials are accessible to students/faculty).
- Create/update program materials (handbooks, syllabi, tracking spreadsheets).
- Coordinate course lectures (reserve classrooms, arrange for AV/Zoom).
- Track student completion of required assignments, including meetings with SP faculty, progress reports, and proposal submissions.
- Participate in the development and evaluation of new curriculum with the Course Director and Assistant Directors.
- Liaise with the Curricular Affairs and the Student Affairs departments to maintain up to date student records.
- Regularly attend the appropriate committee meetings for Course Directors/Assistant Directors and relay pertinent information from the Tucson Educational Policy Committee (TEPC).
- Collaborate with the College of Medicine-Tucson IT Team to build the infrastructure and processes for tracking student/faculty mentor research projects are consistently up to date.
- Provide reports that facilitate the review/assessment of current curriculum to ensure that courses/program meet intended objectives and requirements.
- Routinely work with appropriate faculty, staff and educational leaders to develop, maintain, and revise curriculum documents based on systemic reviews and analysis. This includes revising session and course objectives to match educational best practices.
- Actively pursue opportunities to engage with potential faculty mentors that can take on undergraduate student mentees (e.g. workshops, webinars, conferences etc.).
- Ensure continued progress of undergraduate medical student research (facilitate mentor/mentee matches, get students access to research systems, connect students with funding support, maintain up to date reports on their progress, maintain records on students' published research.
- Liaise with Financial Affairs to process meeting travel requests, grants, fellowships and discretionary funding to support medical student research.
- Ability to independently research policies and protocols at national and U of A levels as needed for reports, LCME accreditation documentation, and updates to medical education materials that are under the auspices of medical education and/or scholarly project.
- Demonstrated ability to triage and prioritize tasks with minimal direction.
- Intermediate to Advanced skill in organizing and managing timelines and materials for department projects.
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.
- Beginner to Intermediate experience in an academic medicine setting.
- Beginner to Intermediate experience in MedLearn and D2L, or some familiarity and understanding of similar platforms.
- Intermediate to Advanced experience in Outlook, Excel, Word, and PowerPoint.
- Intermediate to Advanced experience with Information Technology systems.
- Experience liaising and communicating across all levels of hierarchy in a multi-department organization.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.Grade Range Minimum$65687Grade Range Midpoint$85393Grade Range Maximum$105099Career Stream and LevelPC2Job FamilyAcademic Program MgmtJob FunctionAcademic AdministrationType of criminal background check required:Name-based criminal background check (non-security sensitive)Number of Vacancies1Target Hire DateExpected End DateContact Information for CandidatesJessica Holmgren | jholmgren@arizona.edu
Open Date3/19/2025Open Until FilledYesDocuments Needed to ApplyResume and Cover LetterSpecial Instructions to ApplicantNotice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
Salary : $65,687 - $85,393
