Administrative Assistant I - Social Sciences

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application :

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

Under direct supervision, responsibilities include, but are not limited to :

Assist faculty with college policies and procedures, process requests for office supplies, and distribute materials to faculty

Request and monitor the submission of syllabi and faculty office hours

Notify students of class changes / cancellations

Notify Department Chair, Lead Faculty and / or Department Coordinators, and Campus Administrators when instructor is absent or a class is moved, and post notice on classroom

Establish, organize, and maintain appropriate records and files (syllabi, exams, adjunct records, evaluations, etc.)

Access student records

Greet and assist visitors, provide information regarding college services, class schedules, degree programs, registration procedures, etc.

Answer and route telephone calls, take messages and check voicemail

Maintain Xerox machine, fax and printers; notify technician for needed repairs

Notify Facilities of equipment repairs / replacement and OTS for classroom equipment / needs

Distribute incoming mail

Manage print requests

Other duties assigned by Department Chair

Required Qualifications

Graduation from high school or equivalent education and one year of clerical experience which included experience in one or more of the following areas : maintaining records, answering telephones, and reviewing forms, documents and other written materials; OR six months of experience as an Administrative Aid in Nevada State service; OR an equivalent combination of education and experience.

Preferred Qualifications

Ability to use Microsoft Suite, Workday, Outlook, 25Live, eFollett and MyCSN.

Work Hours

Monday - Friday 8am - 5pm. There may be rare overtime possibilities at the beginning of the Spring and Fall semesters, based on the needs of the college.

There may be some travel between campuses for training.

Starting Salary

Grade 23, Step 1 - $39,421.44.

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a competitive benefits package, including an excellent PERS retirement plan (a defined benefit plan), generous vacation & sick benefits, 11 paid holidays, educational benefits, and a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

Required

Exempt

Full-Time Equivalent

100.0%

Required Attachment(s)

To be considered for this position, please upload the following documents to your application :

Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover letter

Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11 : 59 pm the day prior to the position close date.

For more details on this position, please visit our website : My Career at CSN .

CSN is an Equal Employment Opportunity / Affirmative Action institution. For more information, visit http : / / www.csn.edu / nondiscrimination.

Posting Close Date

02 / 7 / 2025

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11 : 59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.