What are the responsibilities and job description for the Administrative Officer position at College of the Mainland?
Please see Special Instructions for more details.
Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisor’s name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state “unknown” for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.
Position Details
Position Information
Posting Number
AS452P
Position Title
Administrative Officer
Contract Length
12 months
Class Summary
Manages and executes administrative, project, and executive support activities associated with the office of a division or equivalent component of the College. Reporting directly to the principal executive officer of the entity, serves as principle point of administrative contact and liaison with internal and external constituencies. Provides specialist administrative services as appropriate in such areas as fiscal management; public/community relations; faculty, staff, or student affairs; general business administration; and/or development and relations, depending upon the functional area supported.
Candidates Eligible to Apply
Internal/External
Position Type
Exempt Staff
Employment Status
Full Time
Position Funding Type
Regular
Posting Detail Information
Minimum Education/Training/Experience
An Associate’s Degree in a related field and at least 3 years of executive administrative experience required.
Preferred Education/Training/Experience
A Bachelor’s Degree in a related field and 5 years of executive administrative experience preferred..
Minimum Knowledge & Skills
none
Licensing/Certification Requirements
none
Job Duties
1. Provide assistance and support in problem solving, project planning and management, and development and execution of stated goals and objectives.
2. Oversee and facilitates resources management and administration procedures and documentation for the division.
3. Perform research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
4. Assist the VPAA in building the budget for the Instructional Division.
5. Coordinate the disposition and/or resolution of individual problems and disputes involving faculty, staff, students, and/or members of the general public, as they arise.
6. Provide scheduling for convocation activities in the direction of VPAA . Serve to support professional development activities as directed by VPAA .
7. Provide and/or oversees provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.
8. Provide assistance in the understanding and interpretation of college policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
9. Perform miscellaneous job-related duties as assigned.
Physical Requirements
$53,532
Mid Point Salary Range
.
Maximum Salary Range
$72,269
Posting Open Date
02/26/2025
Posting Close Date
Posting Will Be Open Until Filled
Yes
Special Instructions to Applicant
Please NOTE : All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisor’s name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state “unknown” for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.
EEO Statement
College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.
College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.
Quick Link to Share for Direct Access to Posting
https://jobs.com.edu/postings/4072
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
Resume
Cover Letter
Transcripts (1 of 3)
Additional Transcripts (2 of 3)
Additional Transcripts (3 of 3)
Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisor’s name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state “unknown” for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.
Position Details
Position Information
Posting Number
AS452P
Position Title
Administrative Officer
Contract Length
12 months
Class Summary
Manages and executes administrative, project, and executive support activities associated with the office of a division or equivalent component of the College. Reporting directly to the principal executive officer of the entity, serves as principle point of administrative contact and liaison with internal and external constituencies. Provides specialist administrative services as appropriate in such areas as fiscal management; public/community relations; faculty, staff, or student affairs; general business administration; and/or development and relations, depending upon the functional area supported.
Candidates Eligible to Apply
Internal/External
Position Type
Exempt Staff
Employment Status
Full Time
Position Funding Type
Regular
Posting Detail Information
Minimum Education/Training/Experience
An Associate’s Degree in a related field and at least 3 years of executive administrative experience required.
Preferred Education/Training/Experience
A Bachelor’s Degree in a related field and 5 years of executive administrative experience preferred..
Minimum Knowledge & Skills
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Ability to gather data, compile information, and prepare reports.
- Records maintenance skills.
- Skill in budget preparation and fiscal management.
- Ability to use independent judgment and to manage and impart confidential information.
- Ability to analyze and solve problems.
- Ability to plan, develop, and coordinate multiple projects.
- Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
- Skill in organizing resources and establishing priorities.
- Ability to lead and train staff and/or students.
- Conflict resolution and/or mediation skills.
- Demonstrated ability to maintain confidentiality.
- Word processing and/or data entry skills.
- Knowledge of office management principles and procedures.
- Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
- Skills in the use of database management, word processing, spreadsheet, and/or presentation software.
- Organizing and coordinating skills.
- Ability to foster a cooperative work environment.
- Knowledge of general accounting principles.
- Knowledge of human resources administration principles and practices.
- Effective verbal and written communication skills.
- Knowledge of administrative policies and procedures as applied to public academic institutions.
none
Licensing/Certification Requirements
none
Job Duties
1. Provide assistance and support in problem solving, project planning and management, and development and execution of stated goals and objectives.
2. Oversee and facilitates resources management and administration procedures and documentation for the division.
3. Perform research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
4. Assist the VPAA in building the budget for the Instructional Division.
5. Coordinate the disposition and/or resolution of individual problems and disputes involving faculty, staff, students, and/or members of the general public, as they arise.
6. Provide scheduling for convocation activities in the direction of VPAA . Serve to support professional development activities as directed by VPAA .
7. Provide and/or oversees provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.
8. Provide assistance in the understanding and interpretation of college policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
9. Perform miscellaneous job-related duties as assigned.
Physical Requirements
- No or very limited physical effort required.
- No or very limited exposure to physical risk.
- Work is normally performed in a typical interior/office work environment.
$53,532
Mid Point Salary Range
.
Maximum Salary Range
$72,269
Posting Open Date
02/26/2025
Posting Close Date
Posting Will Be Open Until Filled
Yes
Special Instructions to Applicant
Please NOTE : All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisor’s name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with “See attached” or “See resume” will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state “unknown” for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application.
EEO Statement
College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.
College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.
Quick Link to Share for Direct Access to Posting
https://jobs.com.edu/postings/4072
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
Resume
Cover Letter
Transcripts (1 of 3)
Additional Transcripts (2 of 3)
Additional Transcripts (3 of 3)
Salary : $53,532 - $72,269
