What are the responsibilities and job description for the Chief Administrative Officer (Start-Up) (Hiring Immediately) position at Jobot?

Be the Strategic Right-Hand to the CEO in a Fast-Paced Executive Environment

This Jobot Job is hosted by : Emily Klopfenstein

Are you a fit? Easy Apply now by clicking the Apply button and sending us your resume.

Salary : $120,000 - $140,000 per year

A bit about us :

Are you an experienced Executive Assistant with a passion for excellence, strategic foresight, and high-level organizational skills? This is your opportunity to play a key role in supporting a dynamic CEO while working in a fast-paced and influential environment!

Our client is a mission-driven organization committed to innovation, excellence, and operational efficiency. The team thrives on collaboration, professionalism, and the relentless pursuit of success. This role offers a unique opportunity to work at the highest levels of decision-making, contributing directly to the company’s growth and strategic vision.

Why join us?

Elite Executive Exposure – Work directly with the CEO on high-level strategy and operations
Diverse Responsibilities – Support both professional and personal needs, ensuring efficiency and productivity
High Impact Role – Manage complex projects, travel coordination, and cross-functional initiatives
Tech-Savvy Environment – Leverage advanced technology tools to streamline workflows
Leadership Without Direct Reports – Oversee and coordinate with three other Executive Assistants
Exciting Travel & Event Planning – Handle global travel logistics and executive event coordination
Collaboration with Leadership – Work closely with the Family Personal Assistant and Estate Manager
Competitive Compensation & Benefits – Rewarding package reflecting the critical nature of this role

Job Details

Key Responsibilities :

Executive Support & Strategy – Act as a strategic partner, ensuring seamless operations and decision-making efficiency

Calendar & Administrative Management – Handle complex scheduling, prioritization, and administrative processes

Travel & Logistics Coordination – Plan, optimize, and oversee international and domestic travel arrangements

High-Level Communication – Draft correspondence, reports, and presentations with precision and professionalism

Project Management – Develop executive handbooks, SOPs, and oversee high-impact organizational initiatives

Confidentiality & Discretion – Manage sensitive information with the utmost professionalism and trustworthiness

Cross-Functional Leadership – Collaborate with key stakeholders, including board members and industry partners

24 / 7 Availability – Be prepared for urgent tasks on weekends and evenings as needed

Qualifications :

Experience : 10 years of high-level executive support, preferably to C-suite executives

Education : Bachelor's degree in Business Administration, Communications, or a related field (MBA preferred)

Technology Expertise : Advanced proficiency in Microsoft Office Suite and project management tools (Asana, Smartsheet, etc.)

Project Management Skills : Experience in overseeing strategic initiatives and developing organizational processes

Discretion & Trustworthiness : Proven track record in handling highly confidential and sensitive matters

Adaptability & Problem-Solving : Ability to anticipate needs, solve problems proactively, and manage changing priorities

Availability : Must be on-site in Houston 5 days a week (9 AM - 6 PM) and on call for urgent matters

Interested in hearing more? Easy Apply now by clicking the Apply button.

Salary : $120,000 - $140,000

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Chief Administrative Officer (Start-Up) (Hiring Immediately)

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