What are the responsibilities and job description for the Foundation Coordinator/Scholarship Program Coordinator position at College of the Redwoods?
Position Information
College of the Redwoods
Position Title
Foundation Coordinator/Scholarship Program Coordinator
Position Type
Staff
Department
Foundation
Location
Eureka
Summary
Foundation Coordinator
Performs a variety of administrative, data entry, project coordination, marketing and fundraising duties for the Executive Director of the CR Foundation.
The Scholarship Program Coordinator organizes, coordinates, and provides specialized technical services and support to the scholarship program.
Performs a variety of administrative, data entry, project coordination, marketing and fundraising duties for the Executive Director of the CR Foundation.
The Scholarship Program Coordinator organizes, coordinates, and provides specialized technical services and support to the scholarship program.
Essential Duties and Responsibilities
Foundation Coordinator
- Assists the Executive Director in administrative duties including responding to email and phone inquiries, preparing and mailing correspondence, updating the donor database, gift processing, running reports, and performing donor database research.
- Produces agendas, minutes, correspondence, board packets, presentations and reports. Takes notes and transcribes dictation as assigned for various meetings. Types from rough drafts or verbal instructions a variety of materials such as letters, memoranda, reports and statistical data. Independently composes original correspondence and forms on routine department matters.
- Coordinates meetings as directed. Prepares schedules and informs participants, confirming dates and times. Makes travel arrangements as directed.
- Involved in Foundation fundraising activities including the solicitation of individuals, businesses and foundations for support. Assists in the development of proposals, tracks proposals, helps plan and organize special events and activities including agendas, content development, facilities, catering, and logistics. Work with Executive Director to develop and implement online, email, crowdfunding fundraising campaigns.
- Coordinates small work teams, projects, events or grants. Ability to recruit and coordinate volunteers for events.
- Represents the Foundation and the College at various functions/events at the request of the Director. Communicates directly and on behalf of the Executive Director with Board members, donors, staff, faculty, students and others on matters related to fundraising, marketing, donor relations, acknowledgements, and recognition.
- Helps develop and coordinate marketing/communication efforts for the Foundation and the Alumni Association. Assists in developing informative and inspirational materials, and updates the Foundation webpage.
- Receives, handles and stores confidential information.
- Performs other duties and projects as assigned supporting the overall objective of the position.
Scholarship Program Coordinator
- Coordinates and provides administrative and technical support for the scholarship program.
- Works with applicants and students to facilitate applications, convey status and awards, and access to services and support.
- Prepares marketing, promotion, and recruitment materials and schedules for the scholarship program. Provides information to prospective and current students and distributes applications and forms.
- Conducts scholarship workshops on campus, at high schools, and in community environments to encourage applications and engage students in the enrollment process.
- Reviews and assembles for committee review applications for scholarships, notifies recipients of award, and monitors ongoing status and academic progress. Monitors release of funds for compliance with established guidelines.
- Works with faculty, administration, staff, students, community organizations and government agencies concerning the scholarship program.
- Maintains up-to-date accurate records, files, and databases containing scholarship and student information.
- Perform other duties as assigned to support the overall objective of the position.
Qualifications
Knowledge and Skills
Foundation Coordinator
- Successful candidate must demonstrate strong writing and editing skills, creativity, and ability to work autonomously and collaboratively in a fast-paced, team environment. Must be motivated, proactive, and collaborative, with strong attention to detail. Sensitivity, diplomacy, and good judgement are essential. Advanced knowledge of Word, Excel, and PowerPoint are necessary. Prefer experience with database software programs. Strong planning and organizational skills are critical. High professional and ethical standards for handling confidential information.
- Requires extensive knowledge of office practices, procedures and equipment, including filing systems, receptionist, and telephone techniques and letter and report writing. Requires thorough knowledge of those activities associated with statistical record keeping, staff administration, and confidential record keeping. Requires thorough knowledge of proper English usage, grammar, spelling, punctuation, and proofreading and formatting techniques. Requires well-developed math skills to compute sums, averages, ratios, percentages, and trends.
- Strong project coordination skills in planning and creating timelines, organizing and tracking, and ensuring follow through.
- Experience in new media, including webpage updates and various forms of social media.
- Some evening and weekend hours are required.
Scholarship Program Coordinator
- Basic principles of scholarship program administration and application processing
- Techniques for dealing with individuals from diverse academic, ethnic, socioeconomic and cultural backgrounds
- Basic goals and functions of an educational institution
- Program coordination principles and practices, including program planning, development, implementation and evaluation
- Basic budgetary principles and practices
- Computer applications related to the work
- Standard office practices and procedures, including recordkeeping, filing and the operation of standard office equipment
- Correct English usage, including spelling, grammar and punctuation
- Sufficient human relations skills to convey technical and procedural information to others, make presentations to small groups, and exercise patience when working with a diverse student population.
Abilities
Foundation Coordinator
- Requires the ability to independently perform all of the duties of the position efficiently and effectively. Must be able to coordinate and perform complex office and project work with speed and accuracy. Must be able to learn, interpret, explain and apply knowledge of College and division organization, operations, programs, functions and special department terminology to relieve Executive Director of a variety of administrative details.
- Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. Requires the ability to analyze situations and accurately and adopt an effective course of action. Requires the ability to communicate with students, staff, and the public using tact, diplomacy and courtesy, and in a manner that reflects positively on the division and College. Ability to work with a diversity of constituents including staff, faculty, students, board and community members.
Scholarship Program Coordinator
- Interpret, apply and explain complex laws, rules and regulations.
- Plan, organize and provide programmatic support in the assigned areas.
- Represent the College with community groups, organizations and government agencies providing services to scholarship recipients.
- Prepare reports, correspondence and other written materials.
- Organize work, setting priorities and meeting critical deadlines
- Exercise sound judgment within policy and procedural guidelines
- Maintain accurate records and files
- Establish and maintain productive working relationships with those contacted in the course of the work
- Maintain privacy of information
- Keyboard with speed and accuracy
Physical Abilities
Foundation Coordinator
Requires ambulatory ability to retrieve work materials and relocate to other offices. Requires visual acuity to recognize letters and numbers, hand-arm-eye coordination to keyboard (type) at an advanced rate, auditory ability to speak to individuals and groups in person and over the phone. Ability to move and set-up items less than 25 pounds.
Scholarship Program Coordinator
Requires sufficient ambulatory ability to get to off-campus locations. Requires hand-arm-eye coordination to operate a personal computer keyboard. Requires visual acuity to recognize words and numbers. Requires auditory ability to carry on conversations and to project voice to small groups.
Requires ambulatory ability to retrieve work materials and relocate to other offices. Requires visual acuity to recognize letters and numbers, hand-arm-eye coordination to keyboard (type) at an advanced rate, auditory ability to speak to individuals and groups in person and over the phone. Ability to move and set-up items less than 25 pounds.
Scholarship Program Coordinator
Requires sufficient ambulatory ability to get to off-campus locations. Requires hand-arm-eye coordination to operate a personal computer keyboard. Requires visual acuity to recognize words and numbers. Requires auditory ability to carry on conversations and to project voice to small groups.
Education and Experience
Foundation Coordinator
Bachelor’s degree or AA degree and 3 years’ experience in fundraising, event coordination and/or marketing and communications and public relations in a non-profit setting. Bilingual in Spanish/English preferred.
Scholarship Program Coordinator
An Associate’s Degree and four years of program coordinating experience, including some responsible experience providing student services. Additional higher education may substitute for some experience.
Bachelor’s degree or AA degree and 3 years’ experience in fundraising, event coordination and/or marketing and communications and public relations in a non-profit setting. Bilingual in Spanish/English preferred.
Scholarship Program Coordinator
An Associate’s Degree and four years of program coordinating experience, including some responsible experience providing student services. Additional higher education may substitute for some experience.
Equal Employment Opportunity and Workplace Diversity
It is the policy of College of the Redwoods not to discriminate on the basis of race, color, religion, national origin, sex, disability, age, or sexual orientation in its educational programs and its employment practices.
Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
College of the Redwoods values all members of our community and strives to create a diverse, nurturing, honest, and open environment. CR is committed to equal employment opportunity in its employment and encourages applications from underrepresented group members.
Licenses and Certificates
Requires a valid driver’s license.
Hours
Full-Time 2080 Hours/Year
Foundation Coordinator – 20 Hours/Week, 12 Months/Year
Scholarship Program Coordinator – 20 Hours/Week, 12 Months/Year
Foundation Coordinator – 20 Hours/Week, 12 Months/Year
Scholarship Program Coordinator – 20 Hours/Week, 12 Months/Year
Salary Grade
121/115
Salary
FC$36.70-$41.32/SPC $27.39-$30.82 Hourly (20-step salary range continues to a maximum of FC$64.39/SPC $48.01 Hourly)
Contact(s)
Human Resources
Contact Phone
707-476-4140
Contact Email
hr@redwoods.edu
Start Date
TBD
Posting Detail Information
Posting Number
S00373P
Requisition Number
25-124 and 25-128
Job Open Date
02/27/2025
Job Close Date
03/20/2025
Open Until Filled
No
Special Instructions to Applicants
Quick Link for Posting
https://employment.redwoods.edu/postings/4253
Conditions of Employment
Offers of employment are contingent upon the successful clearance of a criminal background check, pre-employment physical examination, freedom from tuberculosis, and proof of identity and eligibility to work in the United States prior to the first day of work. The District may select additional qualified candidates should unexpected vacancies or needs occur during the recruitment/selection process. When education is a requirement for the position, official academic transcripts from the accredited college/university will be required.
California School Employees Association is the exclusive bargaining representative for College of the Redwoods classified employees. Each employee hired into a classified position shall contribute to the administration of this contract by membership dues or service fees.
The salary range indicated is reflective of a 20-step salary schedule.
California School Employees Association is the exclusive bargaining representative for College of the Redwoods classified employees. Each employee hired into a classified position shall contribute to the administration of this contract by membership dues or service fees.
The salary range indicated is reflective of a 20-step salary schedule.
Benefits
Medical, dental, and vision insurance is provided by the District for all full-time employees and their dependents.
Application Process
Application Process
Required Materials
Apply online at https://employment.redwoods.edu/
You will need to attach the information below to complete the online application process. Attachments are accepted in .doc or .pdf file formats.
1. Letter of introduction expressing interest in and qualifications for this position
2. Professional resume
3. Transcripts of all college degrees and courses (unofficial is sufficient for application, official copies will be required of the successful candidate)
Incomplete application packets will not be forwarded for consideration by the screening committee.
Required Materials
Apply online at https://employment.redwoods.edu/
You will need to attach the information below to complete the online application process. Attachments are accepted in .doc or .pdf file formats.
1. Letter of introduction expressing interest in and qualifications for this position
2. Professional resume
3. Transcripts of all college degrees and courses (unofficial is sufficient for application, official copies will be required of the successful candidate)
Incomplete application packets will not be forwarded for consideration by the screening committee.
Salary : $27 - $31
