Attendance Clerk

Job Description

Title: Attendance Clerk

Reports To: Attendance Supervisor

Employee Type: Part-Time, 10 months, Hourly, Non-exempt

Summary

Working under the direction of the Attendance Supervisor or Building Principal to collect and maintain student attendance information at the assigned site; meeting school, state, and federal requirements relating to attendance processes including parent notification; preparing and distributing attendance reports.  

Job Responsibilities

This list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the employee in this position. The employee will be required to perform other duties requested by the supervisor and/or school administrator.

• Processes all late arrivals of students for assigned CCS building(s).
• Maintains an awareness of late bus arrivals, helps to facilitate the Principal's decision to hold attendance or have affected students checked in.
• Processes daily attendance of students not recorded electronically in homeroom.
• Records all absences, tardy arrivals and early dismissals as excused or unexcused.
• Records timely updates to student attendance records based upon receipt of valid documentation while being mindful of the truancy process and in accordance with CCS policy.
• Provides a timely building attendance report listing students absent from and tardy to school.
• Updates and redistributes building attendance reports throughout the day, as deemed necessary by the Principal.
• Provides attendance data for planned, pre-approved absence requests.
• Distributes “need-to-know” attendance related information to others (nurse, guidance counselor, etc.) accordingly.
• Routinely interacts with the parents and students in situations that require tact, discretion, and courtesy.
• Receives and resolves concerns and complaints, using knowledge of school attendance policies, procedures, rules, and requirements
• Maintains open and timely communications with the Central Attendance Office to ensure appropriate handling of complicated, sensitive or truancy related incidents.
• Maintains, distributes, and collects monthly paper attendance sheets to/from homerooms for substitute and emergency use.
• Maintains a neat and organized work station.
• Maintains highest level of confidentiality pertaining to school and student information, progress and records..
• Shares a commitment to the success of the mission, goals, and objectives of CCS.  
• Promotes good citizenship through actions as a role model.
• Conduct himself or herself according to professional, ethical principles that reflect favorably upon the individual and the school
• Communicates in a professional and personable manner with the students, families, faculty and staff of CCS.
• Assumes other responsibilities assigned by supervisor and/or school administrator 
• Abides by the CCS Employee Manual, CCS policies and procedures, and all current PA Public School expectations

Qualifications

• High School Diploma required. Associate’s degree or professional school certificate or diploma in office administration or a related field preferred
• Experience and demonstrated competence with clerical tasks, preferably as an assistant for an administrator or executive
• Ability to gather, collate, and/or classify data 
• Problem-solving skills to identify issues and select appropriate actions
• Pleasant and professional phone manner
• Excellent organizational skills and ability to work under time constraints;
• Ability to communicate with diverse groups 
• Excellent verbal and written communication skills
• Proficient in the use of Google applications
• Required Clearances include Criminal Background Clearance (Act 34), Child Abuse Clearance (Act 151), and FBI Fingerprint Clearance (Act 114), all dated within one year of receipt
• Meets criteria for employment in a PA Public School

Work Environment and Physical Demands

The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. 

• Ability to sit and stand for extended periods of time
• Ability to bend, stoop, climb stairs, and reach overhead
• Ability to occasionally lift and/or move up to 25 pounds