Senior Administrative Assistant

Collegium Pharmaceutical is building a leading, diversified biopharmaceutical company committed to improving the lives of people living with serious medical conditions. We have a leading portfolio of responsible pain management and neuropsychiatry medications.

Hybrid : Required to be onsite in Stoughton, MA on Tuesday, Wednesday and Thursday.

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POSITION OVERVIEW

Reporting to the General Counsel and Chief Administrative Officer (CAO), the Senior Administrative Assistant will primarily support the CAO and their team by providing day-to-day, cross-functional, administrative support. They will be responsible for handling activities including scheduling and catering meetings; coordinating travel; creating / managing PO's and contracts; handling CAO team projects that may require administrative support; and providing administrative support for our contract management system. In addition, this role will assist with managing some of the day to day office needs as necessary. This individual must be a self-starter and be able to manage multiple priorities independently in a dynamic fast-paced environment.

RESPONSIBILITIES

• Manage executive calendars including scheduling and responding to invitations; prepare correspondence and manage email priorities as needed
• Schedule, and coordinate internal and external meetings, participate in and document meeting minutes; follow up and liaise between meeting participants
• Support the administration of our contract lifecycle management (CLM) system, including operating as a "super-user" with administrative privileges; identifying and implementing, together with external vendors, improvements to the CLM system; and assisting colleagues across the organization with administrative challenges involving the CLM system.
• Support projects for Executive Committee members served, e.g. additional support during post-transaction integration processes; implementation of new systems or processes; support of new HR initiatives.
• Required skills, in order to support the above, include strong problem-solving skills; learning agility when confronted with new and / or unexpected information and challenges; ability to work independently, with limited guidance / supervision, while generating high-quality work.
• Coordinate travel and other administrative tasks for Executive team members
• Exercise tact, diplomacy, and an understanding of organizational issues and impact. Handle confidential material and information with discretion
• Manage Expense Reporting in a timely and compliant manner
• Prepare and edit presentations, spreadsheets, documents, and other materials
• Participate in the Administrative Committee to ensure alignment across the administrative support team. Provide backup coverage for other executive administrative support staff.
• Coordinate catering for on-site critical meetings
• Help plan and execute site events
• Act as the site's "go-to-person" for general office needs
• Uphold and consistently demonstrate Collegium's Core Values
• Be accountable for the delivery of high quality, timely work product
• Explain information related to your own output
• Work on problems and ideas that have some level of complexity within defined guidelines
• Continue to increase the depth of understanding of the job
• Manage self and operate with some independence

REQUIRED LEADERSHIP BEHAVIORS

Leadership Behaviors are a core set of behaviors that vary based on Level in the organization categorized under Head, Heart, and Guts.

QUALIFICATIONS

Pay Range$97,574—$110,305 USD

Collegium is an equal opportunity employer. It is the policy of Collegium, in all of its relations with its employees and applicants for employment, to base all employment-related decisions upon valid job-related factors, without regard to age, national origin, citizenship status, ancestry, race, color, religion, creed, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or expression (including transgender status), sexual orientation, military or veteran status, physical or mental disability, genetic information, or any other status protected by applicable federal, state, or local law. This policy applies to hiring, training, promotion, compensation, disciplinary measures, access to facilities and programs, and all other personnel actions and conditions of employment. By this policy, Collegium seeks to ensure that all employees have the opportunity to make their maximum contribution to Collegium and to their own career goals. This policy provides for an equal employment opportunity program that will simultaneously serve the requirements of society, the law, sound business practices and individual dignity.

If you have questions or concerns about equal employment opportunities in the workplace, you are encouraged to bring these issues to the attention of the Head of Human Resources. We will not allow any form of retaliation against employees who raise issues of equal employment opportunity. To ensure our workplace is free of artificial barriers, violation of this policy may result in disciplinary action, up to and including termination.

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Salary : $97,574 - $110,305