What are the responsibilities and job description for the Executive Assistant position at Colliers Engineering & Design?
Colliers Engineering & Design is seeking an Executive Assistant that will provide executive level administrative support to the Chief Revenue Officer.
Responsibilities
- Manage the calendar of, and coordinate all meetings and activities, including travel, for the CRO, serving as primary point of contact and gatekeeper.
- Track action items and minutes from meetings, following up promptly as appropriate expediting results.
- Pro-actively support the CRO by anticipating needs and next steps, resulting in efficient and effective workflows.
- Maximizes the CRO's time by reading researching, and routing correspondence, drafting/reviewing letters and documents, collecting, and analyzing information and initiating communications.
- Pro-actively lead efforts to support to the CRO in their role as Office Lead for the Holmdel office (Headquarters), including involvement with office events.
- Use, and enforce use, of Colliers Engineering & Design standards with all staff, including proper file structure, use of templates, file naming conventions, etc.
- Handle confidential M&A, financial, and leadership information and coordinate activities related to same as requested.
- Establish & maintain positive relationships internally and externally, support and build others on the team and across disciplines/offices.
- Be responsive to others and share information to improve efficiency and help others achieve goals; listen and engage in productive and critical debate.
- Organize large corporate meetings, assist with participant and curriculum coordination. Attends functions when necessary.
- Serve as a point of contact in Executive's absence.
- Performs additional tasks as assigned.
Qualifications
- Associates Degree/Vocational or related education.
- Ten (10) plus years supporting leadership or executive positions.
- Experience working in the AEC industry or similar professional services industry.
- Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
What We Offer
At Colliers Engineering & Design, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women's Organization and ongoing philanthropic opportunities.
Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!
Colliers Engineering & Design is an equal opportunity employer (M/F/D/V). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. Colliers Engineering & Design is an Equal Opportunity Employer (M/F/D/V).
