Procurement and Logistics Coordinator

Here at Collins Electrical Company, Inc. we are committed to making our company a great place to work. We want to ensure our employees are healthy, have a good work-life balance and have the support to further their careers and ensure their long-term financial stability.  At the heart of our company are the core values that continuously guide our actions and decisions. Family, Loyalty, Passionate, Integrity, Innovation, Respect for People and Socially Conscious are the values we uphold to create positive culture, retain top talent, and earn trust and respect from customers and partners.

Job Purpose

The Procurement and Logistics Coordinator manages the procurement of raw materials and oversees the shipping and receiving processes for deliverables within the prefab department. In addition, this role entails taking charge of prefab purchasing responsibilities and providing support to the broader purchasing department as required. This position plays a pivotal role in ensuring timely acquisition, efficient distribution, delivering outcomes promptly to avoid project timeline disruptions, and actively participating in the ongoing improvement of purchasing and logistics processes.

What You'll Do

• Cultivate and enhance relationships with buyers and vendors to ensure positive and collaborative partnerships.
• Timely communication with buyers and vendors
• Receives positive feedback semi-annually from buyers and vendors. 
• Conduct research for materials with special applications or specifications.
• Collaborate with vendors to facilitate Return Goods Authorizations (RGAs).
  
• Timeliness of RGA completion.
• Ensure 95% of RGAs are processed and authorized within 7 business days.
• Vet vendor quotes and determine optimal pricing for all prefab purchases.
• Oversee prefab commodity pricing and stock locations.
  
• Pricing accuracy and competitiveness meets expectations.
• Process material requests by submitting requests to vendors.
• Ensures timely processing of requests.
• Material requests are submitted on the same day they are received or by the next business day if submitted after 2 pm.
• Manage the labeling, storage, and logging of materials.
• Apply backstock of excess materials to current or new projects for material cost savings.
  
• Utilization of backstock achieves a 5% reduction in material costs. 
• Coordinate transportation and manage the delivery of prefabrication deliverables.
• Timely completion of delivery processes.
• Ensure 95% on-time delivery of prefabrication deliverables.
• Check-in material shipments and perform back checks on materials.
• Manage back orders and regularly communicate order status with the prefab manager.
• Enter purchase orders (POs) into the accounts payable system.
  
• Ensure that 95% of incoming material shipments are checked-in and back checks are completed within 24 hours of receipt.
• Maintain back-order resolution by communicating updates to the prefab manager within 48 hours of identification.
• POs are entered in a timely manner.
• Manage the return of all shipping containers and equipment.
• Containers and equipment are set up for return within 48 hours of request for pick-up.
• Generate monthly reports on prefab quality issues for vendor communication.
• Document and communicate material issues to vendors.
• Implement and maintain quality control measures for prefab materials.
  
• Achieve a 98% accuracy rate in printing material requisitions and filing for check-off within 48 hours of material receipt.
• Generate monthly reports on prefab quality problems aiming for a 10% reduction in identified issues within six months regarding internal quality matters.
• Address and resolve 100% of identified quality issues within 10 business days of discovery. 
• Effectively executes additional job-related tasks and purchasing functions as assigned by management and ensures thorough and timely completion.
• Accountable for leading efforts in implementing continuous improvement initiatives and methodologies to improve processes and increase efficiency.
• Participate in CECI Continuous Improvement events as needed (ex: JDI, RIE & A3's).
• Maintain SOP’s (Standard Operating Procedures) for compliance practices and other associated functions.
  
• Successfully leads and executes continuous improvement initiatives, resulting in enhanced processes and increased operational efficiency.
• Actively engages during CECI Continuous Improvement events (ex: JDI, RIE & A3's).
• Timely and regular updates of Standard Work (SW) and Standard Operating Procedures (SOPs).
• Demonstrates and represents company core values in daily actions, interactions, and decision-making processes.
• Integrates the company core values into work practices, ensuring that they are reflected in the tasks you undertake, projects you manage, and solutions you provide.
• Proactively seek ways to enhance and strengthen the integration of core values within direct role and the entire enterprise. 
  
• Consistently exhibits the incorporation of the company's Core Values into daily responsibilities, interactions with others, projects, and decision-making processes.

What You'll Bring

• High school diploma or equivalent
  
• Minimum of 2 years of procurement experience
• Excellent verbal and written communication skills for effectively interacting with buyers, vendors, and internal teams.
• Strong negotiation skills to secure optimal pricing and terms with vendors.
• Proficient in conducting thorough research to source materials with special applications or specifications.
• Strong analytical skills to evaluate vendor quotes and pricing, ensuring cost-effectiveness and quality.
• Strong organizational skills to manage multiple tasks, such as coordinating shipments, processing material requests, and overseeing stock management.
• Strong problem-solving skills to address issues related to inventory discrepancies, back orders, and quality control.
• Effective time management to ensure timely delivery and shipment coordination.
• Familiarity with procurement and inventory management software, such as Enterprise Resource Planning (ERP) systems.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other relevant tools for data entry, reporting, and documentation (Manufacton, Spectrum, MMI, Power Order).
  
•  Certified to use a forklift.
• Knowledge of supply chain management principles, including vendor vetting, contract negotiation, and logistics coordination.
• Knowledge of quality control standards and practices in procurement and prefabrication.
• Ability to cultivate and maintain positive, collaborative partnerships with diverse stakeholders.
• Keen attention to detail for managing stock levels, inventory, and material requests.
• Ability to make data-driven decisions that enhance efficiency and cost-effectiveness.
• Proactive approach to identifying and mitigating risks in procurement and logistics processes.
• High level of accuracy in managing and logging material shipments, stock management, and purchase order entries.
• Detail-oriented in generating quality control reports, documenting material issues, and maintaining Standard Operating Procedures (SOPs).
• Ability to adapt to changing priorities and manage unforeseen challenges in the supply chain.
• Flexibility to participate in Continuous Improvement (CI) events and initiatives, and to support other purchasing functions as needed.
• Ability to identify opportunities for process improvements and implement changes that increase efficiency.
• Ability to monitor and report on quality issues, ensuring compliance with company standards and vendor agreements.
• Continuously seeks ways to integrate core values into all aspects of the role and broader organizational practices.

Benefits

• Competitive salary with opportunities for growth and advancement
• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with employer match
• Generous paid time off and holiday pay

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran
status.

Salary : $22 - $26