HR Coordinator

At Colonial Manor Nursing & Rehabilitation, Our commitment is to provide love, attention and optimal care one resident at a time. We realize consistently fulfilling this commitment depends on the success of HR professionals like you, who build their careers with us. Together, we’re setting the standard in the delivery of rehabilitation, quality post-acute services and long-term care.

Your talent will make a difference every day and we will make it count for you!

Career Advantages We Offer:

• Medical, vision and dental insurance
• Employer-paid life insurance
• Paid time off
• Paid holidays
• Flexible schedule
• Long term growth and advancement opportunities
• And more….

Job Summary:

Under the supervision of the Administrator the HR Coordinator will direct the overall HR activities in accordance with current federal, state, local standards, guidelines, and regulations, as directed by the administrator. Manages and oversees specific business office responsibilities such as all accounts receivable, accounts payable, patient trusts, and other assigned duties.

Responsibilities:

• Serve as a link between management and team members by handling questions and helping to resolve work related problems.
• Explain benefits and enrollment process during new hire orientation and open enrollment window.
• Complete I-9 and E-Verify with new hires within first 3 days of employment.
• Submit and track online applicant background investigation requests to include appropriate state and/or nationwide criminal background check, OIG checks, EMR checks, license verification, etc.
• Enter missed punches into time and attendance system daily.
• Close accurate and timely payrolls each pay period. Conduct audits of various payroll, benefit or other HR programs and recommend any corrective measures.
• Update HRIS database records and process paperwork for new hires, terminations, or other status changes.
• Ensures team member terminations are entered into the HRIS database within 24 hours of the event.
• Conduct new hire orientation. Assist with the recruitment and interview process to include running employment ads, planning and attending job fairs/recruiting and scheduling interviews.
• Ensure all new team members onboarding paperwork and all other employment and/or verification documents are kept in the appropriate hard copy file and scanned into the HRIS database.
• Reviews terminations and exercises care that reasons are well documented and are not arbitrary or discriminatory.
• Consult with Regional HR Manager or Lead HR Director prior to terminations taking place.
• Provide current and prospective team members with information about policies, job duties, working conditions, wages, and benefits.
• Perform difficult duties, including dealing with understaffing, upset employees, explaining company policy, and witnessing disciplinary procedures.
• Ensures that confidentiality is always upheld.
• Pull applicable learning management system completion reports monthly and provide to Administrator.

BOM Responsibilities:

• Update daily census and billing set-up.
• Admission Agreements – signed within 72 hours.
• Therapy Funding Verifications Trust Fund Management.
• Operations Daily Deposits Center mail and Resident mail disbursement.
• Communication to the A/R Specialist, Billing & Collections Specialist, Medicaid Pending Specialists

Qualifications:

• Must be able to relate positively to residents and families and work cooperatively with other employees.
• Must be able to meet all local health regulations, and successfully complete a post-offer health assessment.
• Must have related HR/ Business Office experience at a level necessary to accomplish the job.
• Must have basic knowledge of computer, and skills necessary to accomplish the job.
• Must have knowledge of office machines and equipment and must be able to type at least 45 WPM.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.