What are the responsibilities and job description for the Administrative Assistant position at ColonialWebb?
ColonialWebb is seeking a friendly and organized Administrative Assistant to join our team in Richmond! This position is essential to keeping our business moving forward on all cylinders and culture fit is critical. In this role, the individual needs to be tech savvy, possess strong communication skills, and a team player that will contribute day one.
At ColonialWebb, we are always looking for bright, smart, and caring people that we can invest in. Join our team and let us help you build a rewarding career!
Who we are:
At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.
Perks of joining ColonialWebb:
- Competitive wages
- Career development and progression
- 401(k) plan with company match
- PTO and paid holidays
- Excellent medical, dental, life, vision and disability benefits
- Employee Assistance Program
- Employee referral incentives
What you will do:
This position will provide administrative assistance to Service Teams by handling these key tasks:
- Respond to customers’ telephone inquiries and direct calls
- Distribute (scan, print, sort) incoming and outgoing mail
- Responsible for monitoring and maintaining a shared email inbox, prioritizing and responding to messages efficiently.
- Order and maintain employee uniforms, jackets, T-Shirts, etc.
- Serve as back up for Service Coordinators in the event of their absence (Technicians time entry, drop service calls, etc.)
- Manage and Maintain EZPass accounts (set up, updates, troubleshooting issues, etc.)
- Assist with annual inventory project; support Service Manager and Technicians as needed
What we are looking for:
- Possess current or previous experience in the Construction or Building Service industry providing administrative support (preferred, but not required)
- Possess high school diploma or equivalent
- Demonstrate advanced knowledge of Microsoft Outlook, Word, and Excel and PDF editing software
- Ability to coordinate and perform multiple tasks accurately and in a timely manner
- Demonstrate excellent communication and customer service skills
How to apply:
Employment applications are accepted online at www.ColonialWebb.com/careers.
EOE M/W/Disability/Vets
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.
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