What are the responsibilities and job description for the Accounting Technician III - Durango position at Colorado Department of Transportation?
Applications will be considered from residents and non-residents of Colorado.
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New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
About the Work Unit
The Region 5 Business Office in Durango, Colorado exists to ensure the financial integrity of all business transactions in meeting its fiduciary responsibilities to the public. This team serves as a liaison to the CDOT Office of the Controller, Financial Management and Budget, Procurement, Agreements and Chief Financial Officer. Additionally, the team performs financial reporting, budget planning and coordination, project programming and expense management, regional contracting and purchasing, and accounts payable and receivable for the entire Region.
About the Position
As the Accounting Technician III in our Business Office located in Durango, you will provide support for the daily accounting, project related accounting and purchasing operations by processing documents and invoices, supporting the purchasing card program, monitoring and maintaining the region's accounting for contracts and task orders, researching and analyzing information, and preparing and distributing reports.
Your duties and responsibilities will include, but are not limited to, the following:
- Process invoices, expense reports, statements and other similar documents and enter into the SAP system.
- Administer regional commercial card program which includes procurement, travel, and ghost card programs.
- Train new commercial card holders, review and approve transactions, and prepare payments to the commercial card company.
- Research and resolve commercial cardholder issues, attend commercial card meetings on behalf of Region 5, assist with implementing new or revised procedures and processes, and design or revise forms to support the effective and efficient use of the commercial card program.
- Maintain the regional consultant task order information system. The consultant task order system includes paper contract files, contract master pricing agreements and other relevant contract information and an electronic reporting system that is shared through SharePoint and provides information on dates, statuses, balances and time to expiration of each contract and task order.
- Review, monitor and reconcile the electronic reporting system to SAP to ensure information integrity and resolve discrepancies.
- Work with consultants and procurement to investigate and resolve issues related to contracts and task orders.
- Perform general office duties including opening, recording and distributing mail; filing and maintaining file system; ordering office supplies; and researching, verifying, analyzing, interpreting and/or fulfilling information requested by CDOT staff and others as needed.
- Reconcile vendor statements.
- Create ad hoc reports upon request.
- Abide by all safety policies and procedures.
- Other duties as assigned.
Work Environment:
- Primarily 8:00 am – 5:00 pm work hours, Monday-Friday, with some opportunity for a flexible schedule
- Office is located in a state-owned office building
- Occasional travel throughout the state to give or receive training
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