Accounting Technician III - Durango

Department Information

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  New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

Description of Job

• Process invoices, expense reports, statements and other similar documents and enter into the SAP system.
• Administer regional commercial card program which includes procurement, travel, and ghost card programs.
• Train new commercial card holders, review and approve transactions, and prepare payments to the commercial card company.
• Research and resolve commercial cardholder issues, attend commercial card meetings on behalf of Region 5, assist with implementing new or revised procedures and processes, and design or revise forms to support the effective and efficient use of the commercial card program.
• Maintain the regional consultant task order information system. The consultant task order system includes paper contract files, contract master pricing agreements and other relevant contract information and an electronic reporting system that is shared through SharePoint and provides information on dates, statuses, balances and time to expiration of each contract and task order.
• Review, monitor and reconcile the electronic reporting system to SAP to ensure information integrity and resolve discrepancies.
• Work with consultants and procurement to investigate and resolve issues related to contracts and task orders.
• Perform general office duties including opening, recording and distributing mail; filing and maintaining file system; ordering office supplies; and researching, verifying, analyzing, interpreting and/or fulfilling information requested by CDOT staff and others as needed.
• Reconcile vendor statements.
• Create ad hoc reports upon request.
• Abide by all safety policies and procedures.
• Other duties as assigned.

• Primarily 8:00 am – 5:00 pm work hours, Monday-Friday, with some opportunity for a flexible schedule
• Office is located in a state-owned office building
• Occasional travel throughout the state to give or receive training

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

• At least 3 years of full-time experience with a primary focus on bookkeeping and data entry, such as accounts payable.
  • Experience working with spreadsheets and financial software is highly desirable.
  • Experience working within State Fiscal rules to support accounting or fiscal functions is highly desirable.

• A combination of relevant education and experience equal to at least 3 years.
  • Education from an accredited community college, college or university with coursework in Accounting, Audit, Budget, Finance, Mathematics, or another field of study related to the duties of this position will be considered.
  • Experience with a primary focus on bookkeeping and data entry, such as accounts payable will be considered.
    • Experience working with spreadsheets and financial software is highly desirable.
    • Experience working within State Fiscal rules to support accounting or fiscal functions is highly desirable.

Please Note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
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  Highest work/personal ethics and integrity;
• Successful completion of a bachelor's degree with an emphasis in Accounting;
• Analytic skills to enable accurate, complete, and timely processing of financial data;
• Working knowledge of general accounting practices and standards, including GAAP, GASB, State Fiscal rules, State Financial reporting, and State Auditor requirements;
• Strong written communication skills including technical report writing and editing;
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Ability to take initiative to solve problems in an innovative manner;
• Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments;
• Effective interpersonal and relationship-building skills;
• Strong time and project management skills, including prioritization and multi-tasking ability;
• Excellent reasoning, investigative, analytical, and problem-solving ability;
• Excellent facilitation, presentation, and communication skills, both written and oral;
• Strong attention to technical detail and accuracy;
• Ability to work effectively in both independent and team situations;
• Fluency in Microsoft Office Suite (Word, Excel, Access), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems.

Supplemental Information

• A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
• A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
• A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
• A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.
• If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
• If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

• All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.