Lead General Leger Accountant (Accountant II) - Denver

Department Information

This position is only open to Colorado state residents.

New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT

Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you will have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/pslf/

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

Description Of Job

About the Work Unit

The Accountant II works in CDOT’s Center of Accounting in Denver. The unit exists to ensure all financial related transactions for CDOT are recorded in compliance with generally accepted accounting principles (GAAP), Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB) standards and all State and Federal rules and regulations. The reconciliation section of the Center for Accounting exists to oversee the daily accounting transactions are recorded into the general ledger of SAP and CORE per the above mentioned standards, rules and regulations.

About The Position

The Accountant II reviews and approves all non-federal aid billing and miscellaneous accounts receivables and provides customer service; serves as the liaison for damage claims between collections services, CDOT risk management, CDOT Head Quarters and regional field offices and any outside contractor; approves SAP general ledger and CORE cash receipts transactions; performs Western Association of State Highway & Transportation Officials (WASHTO) reconciliations and prepares for Accounts Payable (AP); performs various AR/AP and General Ledger (GL) reconciliations on a monthly basis; works directly providing guidance, reconciliations and processes for CDOT divisions that are creating non-federal receivables; provides assistance to supervisor, and assists the accounting positions within the Center of Accounting’s General LedgerManager’s section.

Your duties and responsibilities will include, but are not limited to, the following:

• Perform monthly GL reconciliation and account verifications ensuring all transactional details match the General Ledger in both SAP and CORE.
• Perform quarterly reconciliation between collections service provider and SAP ensuring that all customers including those received from the damage claim billing provider have been turned over to collections are recorded into the collections database and that customer balances match.
• Investigate and troubleshoot discrepancies between the two customer account databases.
• Perform monthly reconciliations between SAP and the Permit Office’s Colorado Oversize Overweight Permitting and Routing System (COOPRS) business for oversize and overweight permit surcharge sales.
• Serve as lead worker of two staff in the Reconciliation Section.
• Serve as reviewer/approver for Reconciliation staff including:
• analyzing and resolving issues per accounting standards and state fiscal rules;
• making daily operational decisions required to ensure accounts receivables, cash, and revenue transactions are recorded accurately and timely;
• reviewing and approving SAP and CORE invoices, cash receipts, documents and customer adjusting entries;
• providing training, guidance and decision making for operational issues that arise from the work done by Reconciliation staff;
• Provide professional accounting and technical guidance to the GL and business office staff regarding CORE, SAP, Excel, Word, electronic imaging, Fiscal Procedures Manual, GAAP, and fiscal rules.
• Reconcile all aging reports that pertain to several GL receivable accounts.
• Follow up with the appropriate personnel on customer accounts that are past due more than 60 days.
• Monitor and maintain miscellaneous and outdoor advertising aging reports ensuring accurate documentation of which customers are turned over to collections.
• Post all payments received by collections on CDOT's behalf to the respective SAP customer accounts on a monthly basis.
• Review all Bankruptcy and cancellation notices received and recommend appropriate action.
• Generate and mail bi-monthly 30 and 60 day past due dunning letters to customer with outstanding balances.
• Perform year-end reconciliation for auditors.
• Act as main liaison to the Damage Claims Contractor and reconcile all invoices data and damage claims payments utilizing knowledge of State Fiscal Rules and Colorado Revised Statutes (C.R.S) to ensure compliance, accuracy, and completeness of data prior to recording damage claim customer revenue.
• Act as main point of contact for the Damage Claims Contractor in responding to all requests for information and assistance pertaining to the damage claims recovery, billing and collections process.
• Work as a liaison between the Damage Claims Contractor and the field assistants within the Regional Maintenance Offices.
• Other job duties as assigned.
  

Work Environment

• Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
• You will likely work a hybrid schedule with a combination of in-office and remote work.
  
  

Minimum Qualifications

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Experience Only

A total of six (6) years which included:

• Four (4) years of professional auditing or accounting experience
• AND two (2) years professional accounting experience
  
  

OR

Education And Experience

A combination of education and experience which totals at least six (6) years

• Education in auditing or accounting will be considered.
• Professional accounting experience will be considered.
  
  

OR

• Current, valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement. (If you have a Colorado CPA license, please provide your license # in your application)
  
  

Please note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.
  
  

Preferred Qualifications

The exceptional applicant will be an experienced accountant with proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Comprehensive knowledge of general accounting practices and standards, including GAAP, GASB, State Fiscal Rules, State financial reporting, State Auditor requirements, and Federal regulations;
• Experience with accounts receivable, accounts payable, federal awards, and cash postings;
• Experience interfacing, managing, and reconciling multiple automated accounting systems;
• Experience reconciling and correcting general ledger accounts to sub ledger type detail;
• Fluency in Microsoft Office Suite (Word, Excel, Access), Gmail, Google Applications, SAP, CORE, and the ability to quickly learn other software systems;
• Demonstrated leadership skills to facilitate accurate, complete, and timely development and analysis of data across multiple functional areas and systems;
• Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;
• Strong planning and organizational skills;
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Ability to take initiative to solve problems in an innovative manner;
• Effective interpersonal and relationship building skills;
• Excellent customer service experience, including a proven ability to partner with professionals, consultants, and staff at all levels, with sensitivity to their needs and priorities;
• Strong time and project management skills, including prioritization skills;
• Excellent reasoning, investigative, analytical, and problem solving skills and ability;
• Excellent written and oral communication skills including facilitation and presentation skills;
• Leadership skills;
• Experience providing or ability to provide training and mentoring;
• Strong attention to technical detail and accuracy;
• Ability to work effectively in both independent and team situations.
  
  

Supplemental Information

Applicant Checklist

Complete Applications Must Include The Following Documents

• A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
• A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
• A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
• A chronological resume. Resumes must be uploaded as an attachment to your online application. Resumes will not be accepted after the closing date and time of the announcement.
• If you are using education to qualify, a copy of your official or unofficial transcript showing your name, the name of the school, all coursework and degree(s) conferred , or your official NACES accreditation report. Please submit this as an attachment to your online application.
• If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.
  
  

Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

Notifications

All correspondence regarding your status in the selection/examination process will be via email . Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email . Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

The Hiring Process

• All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.
• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
  
  

Transfer, Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.

Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic.”

Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, a Division of Orange Tree, including its privacy policy, may be found online at www.InfoCubic.com and www.OrangeTreeScreening.com . Info Cubic is located at 7275 Ohms Lane, Minneapolis, MN 55439.

The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks . CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov ; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Equity, Diversity, and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Discrimination and/or harassment against any person is prohibited because of disability, race, creed, color, sex, sexual orientation, religion, age, national origin, ancestry, political affiliation, veteran’s status, marital status, gender identity or any other protected class recognized under the Colorado Anti-Discrimination Act (CADA). This applies to all employment decisions.

ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Lynn Livingston at LynnR.Livingston@state.co.us or call 303-757-9110 .

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

LL(SAP #50004132/PCR #60689)