Administrative Specialist

Summary/Objective
CNS is seeking a detail-oriented and proactive Administrative Specialist to provide critical support to our client’s day-to-day operations. This role plays a key part in coordinating personnel provisioning, travel arrangements, supply orders, scheduling, and office workflow. The ideal candidate thrives in a fast-paced environment, is skilled in managing multiple priorities, and is passionate about providing high-level administrative support. If you’re organized, resourceful, and committed to efficiency, we’d love to have you on our team.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manage administrative tasks such as personnel provisioning (Taleo), travel coordination, supply ordering, and scheduling via Outlook.

• Coordinate the creation and distribution of internal communications including newsletters, presentations, and digital postings for websites.

• Process confidential personnel documents and ensure compliance with administrative and HR protocols.

• Maintain and manage detailed, high-volume, or sensitive records and filing systems.

• Provide administrative guidance to colleagues; may assist with onboarding or procedural training.

• Sort, prioritize, and route incoming correspondence, publications, and directives.

• Track contract processes and act as a liaison with vendors and external partners.

• Respond to public inquiries, explain organizational policies, and direct stakeholders to the appropriate personnel.

• Ensure timely collection, review, and verification of critical documentation.

• Prepare and distribute professional correspondence including reports, memos, and letters.

• Generate and format detailed reports, spreadsheets, RFPs, and other business documentation.

• Support meeting and event coordination, which may include ordering supplies and arranging logistics.

• Contribute to continuous improvement efforts by assisting with process optimization projects.

• Promote a safe and compliant workplace by adhering to health and safety policies.

Competencies

• Organization and Time Management

• Communication Proficiency (Written and Verbal)

• Attention to Detail

• Customer Service Orientation

• Confidentiality and Professionalism

• Initiative and Problem Solving

• Technical Proficiency with Office Tools and Systems

Required Qualifications

• High school diploma or equivalent required; additional training or coursework in business administration is a plus

• Proven experience in an administrative or office support role

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Basic knowledge of network systems and IT support tools is beneficial

Work Environment & Physical Demands
Most of the work will be done in general office conditions. Work is fast paced and requires interaction with the public. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8am-5pm.

Work Authorization/Security Clearance
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

AAP/EEO Statement
CNS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, CNS complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
CNS expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of CNS's employees to perform their job duties may result in discipline up to and including discharge.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.